Overview
Receptionist/Administrative Assistant Jobs in Gainesville, FL at Allen Law Firm, P.A.
· Answer phones for law firm / escrow office
· Undertake a variety of legal and administrative tasks
· Support 2 paralegals for a real estate law firm of 5 attorneys
· Conduct potential client intake calls/intake management
· Data entry and maintain electronic database and file system
· Effectively communicate with clients, colleagues and others as needed
Abilities Summary:
· At least one-year experience in a law firm setting preferred
· Ability to multi-task with strong attention to detail and consistent follow-through
· Experienced/Independent self-starter who can manage multiple tasks in tandem with very little supervision
· Be a problem-solver with the ability to identify problems, offer solutions, and efficiently solve them in a timely manner without assistance
· Assess, manage and prioritize daily tasks in an ever shifting environment
· Ability to follow instructions and must be able to retain information provided
· Outstanding time-management skills
· Punctual
· Sensitivity to confidential matters is required
· Experience using TABS, Microsoft Office applications, Zoom and standard office equipment
· Advanced organizational skills, with proven experience bringing calm to chaos
· Experience planning virtual meetings and events
· Excellent written and verbal communication skills, with the ability to effectively and efficiently communicate at all levels
Major Job Duties
· Route phone calls as required, in the most professional manner
· Incoming and outgoing paralegal/attorney mail, shipping, messenger or courier services
· Set up law firm files, initiate contact with clients to include fee agreements and payments or deposits
· Invoice and process credit card payments from clients and additional accounting
· Calendar and track deadlines and provide timely reminders, schedule meetings, coordinate use of conference room
· Scan/copy documents
· Manage law office supply inventory
· Maintain flexibility to assist with special projects, as needed
· Perform other duties as assigned
Job Type: Full-time
Pay: $20.00 – $24.00 per hour
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Receptionist/Administrative Assistant
Company: Allen Law Firm, P.A.
Location: Gainesville, FL
