Overview
Real Estate Legal Assistant Jobs in New York City Metropolitan Area at CF Legal Recruiting and Staffing
Title: Real Estate Legal Assistant
Company: CF Legal Recruiting and Staffing
Location: New York City Metropolitan Area
A top national full service AM 200 law firm is seeking a Legal Assistant in their New York office to support their Real Estate Department.
The Legal Assistant plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment.
The Legal Assistant will also include junior level paralegal billable tasks.
**Senior level experience with a minimum of seven years, working with commercial real estate, highly preferred.**
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Provide legal administrative support to Real Estate attorneys and paralegals.
Handle all marketing, travel arrangements and non-legal matters for the attorney.
Handle Department billing and invoicing.
Handle general correspondence
Assist with due diligence as requested
File of both physical and electronic documents.
Take client calls, connecting all incoming calls, including initial screening for potential clients.
Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
Schedule and coordinate meetings including videoconferences, and conference calls.
Manage attorneys’ contacts, schedule, and calendar.
Track due dates and deadlines
Enter time for timekeeper and print reports as requested
Track and record billable and non-billable time as needed.
Create, revise and format legal documents.
Prepare closing binders via iManage as well as physical binders.
Process expense reports
Process check requests for vendor costs and trust disbursements
Find and retrieve information from files.
Assist with follow up on AR collection.
Assist attorneys and paralegals in preparation for meetings.
Maintain confidentiality of client information.
Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms.
Coordinate projects and daily department functions
Provide excellent customer service to all clients both over the phone and via email
Update and track cases via excel sheet
Other duties as needed
