Overview
Project Office Administrator Jobs in Los Angeles, CA at Rudolph and Sletten, Inc.
Our dynamic Law Office is seeking a highly-skilled and self-motivated Front Desk Receptionist/Legal Assistant to join our growing team. Someone who is organized, detail-oriented, punctual and reliable. Must be BI-LINGUAL (Spanish/English)
Key Responsibilities
Must be punctual and responsible
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Collect legal documents and meet with clients
Audit client portfolios
Organize and schedule appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Update and maintain office policies and procedures
Maintain contact lists
Audit, Scan and organize files
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
***Schedule Sunday – Thursday 9:00am -5:30pm Sunday 9am-12pm, Every other Wednesday 4pm-7pm.
It is the policy of SSLAW to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identify and/ or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by Federal, state
Job Type: Full-time
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Experience:
Customer service: 1 year (Required)
Language:
Do you speak spanish (Required)
Work Location:In person
Job Type: Full-time
Pay: $17.50 – $18.50 per hour
Work Location: In person
Title: Project Office Administrator
Company: Rudolph and Sletten, Inc.
Location: Los Angeles, CA
