Overview
Project Assistant Jobs in Chicago, IL at Applegate & Thorne-Thomsen, P.C.
Title: Project Assistant
Company: Applegate & Thorne-Thomsen, P.C.
Location: Chicago, IL
Job Description
We have an exciting opportunity in our Chicago office for a Project Assistant to join our team and contribute to both short- and long-term projects. In this role, you’ll manage tasks assigned by paralegals and attorneys, collaborate with internal and external partners, and help ensure projects are completed on schedule and within budget. The ideal candidate will be highly organized, adaptable, and skilled at prioritizing tasks while working independently.
Project Assistant Duties and Responsibilities
Draft and assist in preparing a variety of materials, including engagement letters, proposals, CLE presentations, conflict waiver letters, deal summaries, and draft proposals.
Manage document creation and review processes, such as drafting key documents, updating deal documents with opposing counsel’s comments, proofreading for spelling and grammar, reviewing revisions on non-Firm controlled documents, and highlighting substantive changes for attorneys. Also responsible for redacting legal documents as needed.
Support deal closings by handling tasks such as uploading diligence materials, ordering corporate documents, compiling signature pages, tracking deals, organizing closing binders, creating summary sheets, and storing relevant documents in the internal database. Collaborate with the finance team and attorneys to prepare pre-bills, calculate invoice totals, and assist with billing preparation.
Perform various administrative tasks as needed.
Collaborate with paralegal and attorney teams to complete additional assignments as required.
Qualifications:
Associate’s degree preferred, but not required
Minimum one year of internship or professional services experience preferred
Strong organizational skills with the ability to manage workflow and prioritize tasks effectively
Proactive, with the ability to anticipate needs and follow through with minimal supervision
Proven ability to meet deadlines, juggle multiple tasks, and manage competing priorities
Self-motivated, independent, and able to take initiative
Excellent communication and interpersonal skills
High attention to detail and strong problem-solving abilities
Ability to proactively identify and address potential issues
Proficient in Microsoft Office Suite and other common office software
Collaborative team player with a positive and supportive attitude
Highly motivated with a strong work ethic and commitment to excellence
Reliable, trustworthy, and dedicated to contributing to the team’s success
Ability to thrive in a fast-paced, deadline-driven environment
Adaptable with the ability to adjust to changing priorities
Demonstrated discretion in handling confidential information
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This is an excellent opportunity for individuals seeking stability and long-term growth within a professional environment. Project Assistants will gain valuable experience while contributing to the team and developing essential skills for future career success.
Applegate is committed to equal employment opportunity without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. If you have a disability or special need that requires accommodation, please let us know.
