Overview
Project Administrator Jobs in United States at RemoteHunter
Title: Project Administrator
Company: RemoteHunter
Location: United States
About Our Client: The organization operates in the aerospace industry, specializing in the development and certification of safety-critical systems. It addresses the challenge of ensuring safety and compliance in complex aerospace systems for major manufacturers in the United States. With a primarily remote workforce spread across multiple states, the organization offers flexibility while maintaining close team connections.
About the Opportunity: The Project Administrator role provides essential administrative and operational support to project managers and teams. This position ensures projects run smoothly by managing documentation, coordinating reporting, supporting financial processes, and maintaining compliance. The role is critical to maintaining accurate records, assisting with audits, and preparing key project deliverables
Responsibilities:
• Manage customer and company documentation, ensuring accuracy and currency
• Maintain and distribute training documentation to the team
• Act as primary contact for timesheet submission and management
• Serve as primary user and administrator of project-related systems
• Track and report labor hours
• Support audits by maintaining accurate records and documentation
• Prepare monthly reports to assist accounting and project management office functions
• Create and track purchase orders for project expenses
• Process invoicing and follow up on outstanding payments
• Assist with quoting for clients or internal project estimates
• Prepare quarterly presentations for leadership and stakeholders
• Coordinate with team members to ensure timely project deliverables
• Maintain project trackers and dashboards with current status reports
• Maintain project-related systems and ensure data integrity
• Provide system support and assist users with related questions
Requirements:
• Bachelor’s degree in Business Administration, Project Management, or related field preferred
• Minimum 2 years of experience in project administration, operations, or related support role
• Strong organizational, communication, and time-management skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with ERP systems (e.g., Navision / Dynamics NAV) and project tracking tools is a plus
• Ability to manage multiple priorities in a fast-paced environment
• Attention to detail and accuracy in documentation and reporting
• Ability to coordinate effectively with multiple teams and stakeholders
• Strong problem-solving skills for operational and administrative challenges
• Understanding of governance, compliance, and audit processes
Pay Range and Compensation Package:
• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors
Benefits & Perks:
• Annual cash bonus opportunity for all members
• 2% annual retirement benefit opportunity
• Training and professional development opportunities
• Six paid holidays
• Medical, dental, and vision insurance
• Vacation, sick time, and bereavement leave
• Employee Assistance Program including mental health benefits
• Spouse and child optional life insurance
• Whole life insurance, critical illness insurance, legal assistance, and military leave
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note: RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career pageor ATS.
