Overview
Production/Administrative Specialist Jobs in Honolulu, HI at iDepo Hawaii LLC
Job Summary:
This full time Production/Administrative Specialist position’s primarily responsibility is to assist in the drafting and production of court transcripts for delivery to law firms in a fast-paced work environment. There is an emphasis on producing transcript assignments along with other administrative tasks, including but not limited to upselling of services.
Duties:
- Drafting, producing and assembling of legal transcripts
- Proofing legal transcripts and other legal documentation for accuracy
- Coordinate with and assist various department teams with assigned projects
- Emailing, answering phones, organization of file, data entry, and maintenance of database
- Calendaring/scheduling client internal and external meetings
- Assisting with encoding, quality control, and syncing various forms data storage (DVD, flash drives, external systems)
- Typing, scanning, copying, printing, organizing files, and answering/screening/ routing phone calls, drafting correspondences, uploading documents/files, etc.
- Arranging and coordinating the delivery of transcripts and other legal documentation to various parties
- Upselling of services and assisting with the overall growth of the business
- Other job duties as assigned
Required Skills/Qualifications:
- Mandatory 3 years of previous experience working in a professional office atmosphere
- Minimum of 2 years in sales and customer service experience is required
- Must be approachable, presentable and have professional mindset/appearance
- Able to follow/take direction and be a self-starter
- Can work as team player, but also able to work independently with minimal supervision
- Possess a positive, optimistic, reliable, can-do attitude
- Takes initiative and action
- High organization and record-keeping skills are essential
- Proficient in with MS Office (Word, Excel, Outlook and PowerPoint), Adobe, various videoconferencing platforms and ability to learn other types of job-related software as needed
- Ability to accurately type at least 25-35 wpm
- Must be able to adapt, be flexible and work under pressure in various situations
- Able to be flexible, adapt to changes and able to work under pressure
- Multi-tasking, creative thinking and problem-solving skills are necessary
- Must be able to communicate verbally and written in English (grammar/punctuation/spelling). Ability to communicate in another language is a plus.
- Strong attention to detail and time management skills are a must
- Ability to maintain sensitive or proprietary data in a confidential manner
- Must possess a strong dedicated and focused work ethic
- Ability to lift a minimum of 30lbs
- Able sit and/or stand for long periods of time
- High School/GED is required (some college preferred)
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Honolulu, HI 96813 (Required)
Ability to Relocate:
- Honolulu, HI 96813: Relocate before starting work (Required)
Work Location: In person
Title: Production/Administrative Specialist
Company: iDepo Hawaii LLC
Location: Honolulu, HI
Category:
