Procurement Contract Specialist

Overview

Procurement Contract Specialist Jobs in Wah Cantonment, Punjab, Pakistan at LINRCO Pakistan

Title: Procurement Contract Specialist

Company: LINRCO Pakistan

Location: Wah Cantonment, Punjab, Pakistan

Job Overview

The Procurement Specialist will manage end‑to‑end procurement activities with a strong focus on service procurement. The role includes vendor sourcing, negotiation, contract management, cost optimization, and maintaining a reliable supplier network. The specialist will also support the development of standardized procurement processes, vendor registration systems, and compliance frameworks across the organization.

Key Responsibilities/Duties:

1. Procurement Management

• Manage the complete procurement lifecycle from vendor sourcing to contract execution and performance evaluation.
• Source qualified vendors for operational goods and services.
• Obtain competitive quotations through the RFQ process.
• Conduct market research to identify best pricing, quality, and service options.
• Negotiate pricing, commercial terms, payment conditions, and SLAs.
• Ensure procurement activities achieve optimal cost, quality, and delivery.
• Coordinate with internal departments to understand business requirements.
• Prepare purchase requests, purchase orders, procurement documentation, and reports.
• Monitor supplier performance and ensure timely delivery.
• Maintain complete procurement records for compliance and audit readiness.

2. Service Procurement

Manage procurement for services, including (but not limited to):

• Healthcare & Employee Medical Services
• Pantry Supplies
• Drinking Water Supply
• Transportation (Cars, Vans, Buses)
• Employee Accommodation
• Recruitment Support Services
• Visa & Immigration Support
• Office Supplies & Stationery
• IT Equipment & Software
• Facility Management
• Maintenance Services
• Security Services
• Travel & Hotel Arrangements
• Training & Development Providers
• Any additional operational services required by the company

3. Vendor Management

• Identify, evaluate, and onboard qualified suppliers.
• Maintain a minimum of four qualified vendors per service category.
• Implement vendor registration procedures.
• Conduct vendor due diligence (legal, financial, compliance).
• Verify licenses, certifications, and financial capability.
• Build and maintain long-term supplier relationships.
• Monitor vendor performance using scorecards and periodic evaluations.
• Resolve supplier issues and implement corrective actions.
• Maintain updated vendor database and documentation.

4. Contract Management

Prepare, negotiate, and manage procurement contracts, including:

• Replacement clause during probation period
• Procurement-specific contractual clauses
• Standardized procurement terms
• Scope of work
• Pricing structure
• Payment terms
• Delivery schedules
• SLAs
• Confidentiality clauses
• Compliance requirements
• Renewal and termination clauses
• Monitor contract validity and coordinate renewals before expiration.

5. Procurement Process Management

Ensure adherence to standardized procurement processes:

• Vendor Sourcing
• RFQ
• Comparative Evaluation Form (CEF)
• Technical & Commercial Evaluation
• Vendor Due Diligence
• Approval Workflow
• Vendor Registration
• Purchase Order Issuance
• Contract Award
• Delivery Monitoring
• Vendor Performance Evaluation
• Support continuous improvement of procurement systems and the Vendor Registration Portal.

6. Cost Optimization & Strategic Sourcing

• Identify cost-saving opportunities.
• Conduct market benchmarking and supplier comparisons.
• Recommend alternative suppliers when needed.
• Ensure procurement activities remain within approved budgets.
• Improve procurement efficiency and value for money.

7. Compliance & Governance

• Ensure procurement activities comply with company policies and procedures.
• Maintain ethical procurement practices and confidentiality.
• Ensure documentation is complete and audit-ready.
• Support internal and external procurement audits.
• Ensure supplier compliance with contractual, legal, and regulatory requirements.

8. Documentation & Reporting

• Maintain procurement files, contracts, quotations, POs, and supplier records.
• Prepare procurement status reports and vendor performance reports.
• Track procurement KPIs and supplier metrics.
• Ensure documentation accuracy for audit and compliance.

Job Requirements:

• Bachelor’s degree in Business Administration, Supply Chain, Procurement, Logistics, or related field.
• Minimum 3 years of procurement experience (service procurement preferred).
• Experience with ERP/procurement systems.
• Experience in recruitment, staffing, outsourcing, or service-based industries is an advantage.
• Professional certifications (CIPS, CPP, CPIM,CPSM etc.) preferred.
• Strong negotiation and commercial management skills.
• Excellent vendor relationship management.
• Knowledge of procurement principles and best practices.
• Experience with RFQs, CEFs, and procurement documentation.
• Strong contract administration skills.
• Excellent communication and interpersonal skills.
• Analytical and problem-solving abilities.
• High attention to detail and organizational skills.
• Ability to manage multiple procurement activities simultaneously.
• Strong stakeholder management.
• Proficiency in MS Office (Excel, Word).

Also, You can forward your CV through below link for more upcoming Job vacancies: https://cv-fnrco.com