Overview
Practice Assistant Jobs in Singapore at Jobscentral
Title: Practice Assistant
Company: Jobscentral
Location: Singapore
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our ‘one team’ global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in Asia, Europe, Latin America, the Middle East, and the United States. With a presence in the world’s major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.
Established in 1998, our Singapore office is the gateway for our firm’s activities in South and South East Asian countries. Our joint law venture with well-known Singapore law firm, Lee & Lee, also enables us to provide a one-stop shop international and Singapore legal services on a wide range of matters across major practice streams.
Key Responsibilities
Reporting to the Office Manager, the Practice Assistant will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:
Formatting of legal documents
Time entry
Preparation of invoices and expense reimbursements
Initiating conflicts checks and new business intake processes
Arranging meetings and conference calls
Maintaining the contact database for lawyers
Maintaining physical and electronic filling systems
Assisting with the preparation of presentation materials
Preparing Excel spreadsheets
Coordinating with office administration staff for delivery and other relevant arrangements
Providing assistance in internal and external events
Screening incoming calls
Archiving inactive files
Providing coverage when other secretaries are on vacation or in need
Other duties as assigned
Qualifications
A minimum of 5 years’ experience in a similar role, preferably in an international law firm environment
Excellent personal communication skills and strong organizational abilities
High attention to detail, including exceptional proofreading skills
Ability to perform under pressure, independently and as part of a wider business services team
Consistent positive attitude with a “can do” mentality
Proven discretion and trust in dealing with confidential and sensitive information
Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems
EQUAL OPPORTUNITIES POLICY
Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.
