Overview
Paralegal Trainee / Paralegal Jobs in Orange, CA at County of Orange
SUMMARY: . This position is responsible for filing criminal indictments and civil cases, grand jury presentments, issuing grand jury summonses, payment of grand jurors, providing assistance to the public, and performing duties necessary to act as custodian of court records. Major functions of the job include docketing cases, assigning cases to judges, scheduling cases to non-jury calendar and preparing calendar, collection of fines and fees, disbursements of monies collected in accordance with state laws, monthly reports, data entry, preparation of cases for court, attending court, processing appeals, jury management, issuing subpoenas, transmitting all required reports and case dispositions to state agencies, and customer service. The incumbent is deputized to sign and certify certain legal documents and serves in the courtroom.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Duties include but are not limited to:
Assisting the public and attorneys with all matters pertaining to Superior Court policies and procedures:
Scheduling court cases and resolving filing inquiries or problems as authorized
Providing the public with information, photocopies, and microfiche copies of court records
Collecting and receipting monies
Entering details into computerized accounting system
Filing indictments and accusations
Docketing and files all criminal/civil pleadings in permanent record books
Entering case information into computer
Recording and indexing court cases
Verifying accuracy against permanent files
Entering all case information into computerized system; ensuring accuracy of permanent records against computer generated reports by pulling files and checking against report and reconciling inaccurate data
Filing and maintaining Superior Court cases in the criminal/civil division; coordinating case information with external agencies as prescribed by law
Preparing all case files and documentation for judges and attorneys, may assist in jury management; recording and maintaining lists of jurors, status, and time served
May document court case outcomes including sentencing; preparing and sending out certified copies for required state agencies
Assisting attorneys, probation departments, law enforcement agencies, etc., with record checks
Attending jury and non-jury court in criminal/civil cases; maintaining files and all related documents; and handling jury management
May process warrants presented to Grand Jury and matches with indictments, filing Grand Jury presentments and distributing to the media for publication
Collecting, recording, and accounting for fines and assessments in criminal/civil cases, disbursing in accordance with state laws, preparing detailed monthly reports of monies collected and dispersed
Processing all requests for appeals to the Court of Appeals and the Supreme Court:
Receiving appeals
Completing required forms
Preparing cost statements
Recording and copying documents
Forwarding to appropriate court
Issuing and signing summons, certified copies, subpoenas, exemplified copies, and other legal documents
Processing notary public and passport applications
Ensuring proper identification of applicant and collecting and receipting fees associated with this service
Processing other legal documents
Assigning cases to a Judge in the Superior Court and setting the court calendar based on specified criteria; preparing and mailing calendar; recording and indexing court cases; filing pleading, updating cases as necessary, and issuing receipts
Performing other duties as assigned
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM EDUCATION and/or EXPERIENCE:
High school diploma or General Educational Development Certificate (GED)
Five years professional, legal, or paralegal related work experience
Preferred – accounting
An equivalent combination of education and experience may be considered
ELIGIBILITY REQUIREMENTS:
Must be 18 years of age or older
CERTIFICATES, LICENSES, REGISTRATIONS:
Possess and maintain a valid Georgia Driver’s License (Class C) and a satisfactory motor vehicle record (MVR) if assigned job duties requiring the use of a vehicle
Incumbent must be deputized to sign and certify certain legal documents
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of or ability to learn county and department operations, ordinances, policies, procedures, terminology, and materials as they relate to assignment
Knowledge of or ability to learn applicable state, federal, state, and local codes and ordinances, laws, rules, and regulations as they relate to assignment
Knowledge of administrative and bookkeeping principles, practices, standards, terminology, and software
Knowledge of business English, spelling, grammar, and legal terminology
Knowledge of court systems, rules, practices, and procedures; documents, regulations, and state laws related to assigned court/legal office
Knowledge of all functions of the assigned court/legal office and related legal procedures to facilitate referrals and provide information
Knowledge of modern court/legal office practices, methods, and equipment
Skill in creating, maintaining, and organizing accurate, detailed, and complete records in accordance with standard record-keeping/filing/docketing procedures
Skill in effective inter-personal and public relations and customer service; excellent oral and written communication skills to satisfactorily resolve conflicts and issues, and to explain established policies and procedures to employees and the general public
Skill in performing tasks which require attention to detail, and completing assigned jobs efficiently and correctly
Skill in planning, prioritizing, and organizing work; ability to handle multiple work assignments and deadlines efficiently, accurately, and professionally
Skill in transcribing tapes if required by assignment
Skill in the use of personal computers, MS Office Suite, databases, spreadsheets, and word processing; typing and entering data into a computer system accurately and efficiently, 35 words per minute minimum
Ability to apply common sense to understand, follow, and complete verbal and written instructions
Ability to communicate and interact clearly and effectively with all those contacted in the course of work in a professional and courteous manner, both orally and in writing; establishing and maintaining effective, professional, and cordial working relationships
Ability to handle confidential information professionally and to exercise discretion in performing assigned job duties; inability to maintain confidentiality will be grounds for dismissal
Ability to make sound, independent decisions within policy guidelines by exercising good judgment and intelligent situation-assessment
Ability to provide instruction and direction; effective leadership skills; ability to train, supervise, and motivate staff
Ability to read, analyze, interpret, and comprehend a variety of documents such as memos, instructions, correspondence, technical reports, legal documents, ordinances, governmental policies and procedures, budgets, tables, professional articles, et cetera as they relate to assignment
Ability to remain composed, professional, and pleasant in a stressful, fast-paced, high-volume environment
Ability to research, analyze data, and compile information to create clear and concise reports, records, correspondence, legal documents, business correspondence, reports, policies, and other written material
Ability to resolve routine and non-routine problems and complaints by applying or adapting established policies and procedures
Ability to work in a team setting
Ability to work independently in the absence of specific instructions or direct supervision
Salary: $39,068.98 – $51,763.71 annually, ($18.7822 – $24.8864 hourly) plus full benefits package
Employment Opportunities (Section 13-50)
“ The recruitment, selection, appointment and promotion of employees shall be in such a manner as to promote equal employment for all persons without regard to race, age, color, creed, religion, ancestry, gender, national origin, physical handicap or political affiliation or sexual preference.�
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Title: Paralegal Trainee / Paralegal
Company: County of Orange
Location: Orange, CA
