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Paralegal Senior – Legal Services Jobs in Irving, TX at Christus Health
Administrative Assistant 1/ Administrative Assistant Trainee – Drake Memorial Library- NY HELPS
SUNY Brockport
Salary: $47,695.00 Annually
Location: SUNY Brockport
Job Type: Classified Full-Time
Job Number: 2500041
Division: Academic Affairs
Department: Drake Memorial Library
Opening Date: 04/30/2025
Closing: 5/15/2025 11:59 PM Eastern
Bargaining Unit:
Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University’s curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.
Located only a few miles from Lake Ontario in a quaint “Village on the Erie Canal,” SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo – the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!
SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.
SUMMARY
The library Administrative Assistant provides support for the administrative functions of the library and library director. They coordinate meetings, schedule locations, and respond to invitations on behalf of the library director. The administrative assistant will provide organizational support for library events and displays and participate on library teams and committees to support the library mission. They will manage budget data from multiple sources and purchase library supplies and equipment via a PCard or the online requisition process. They will ensure that policies, procedures, and record management processes are followed. They will prepare paperwork related to personnel, travel requests, departmental surveys and maintain appropriate records. The administrative assistant will serve as the building coordinator for Drake Memorial Library, proactively noticing maintenance issues, submitting service requests, and following up with departments as needed. They will also serve as the backup for opening the library and assist patrons at the Circulation Desk as needed.
The Administrative Assistant 1 will support a collegial and inclusive work environment in order to promote the success of all Brockport students, faculty, and staff.
JOB FUNCTIONS
Essential Functions:
Provide office management for Drake Memorial Library and serve as assistant to the director – coordinate meetings, schedule locations, submit IT tickets, update phone lists, inventory equipment, etc.
Make library purchases using a PCard and the online requisition system following all policies and procedures for the use of funds depending on source. Follow-up on order statuses, working with the Procurement Office to answer questions. Confirm the receipt of ordered goods via the appropriate procedure
Serve as the Drake Memorial library building coordinator. Act as the primary liaison for reporting building management issues and follow-up with the appropriate departments. Routinely check on the state of the building, refilling supplies and checking for maintenance issues. Maintain communication with building occupants and other departments (such as IT) as needed
Work with library staff to provide organizational support for the planning, promotion, and implementation of library events, displays, and programs.
Maintain library budgets (multiple accounts from multiple sources) utilizing online budget systems (SUNY BI) and departmental reports (Excel).
Prepare paperwork for personnel matters, staff recruitment, staff travel, department surveys, organizational charts, etc.
Serve as the backup staff member for opening the library and assist patrons at the Circulation Desk as needed
Non-Essential Functions:
Participate in library teams and committees as needed in support of the library mission.
REQUIREMENTS
Minimum Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time – Brockport location.
OR
Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed – (Non-Keyboarding titles will be required to take a typing test.)
Email Ezgi Erdogan in the Office of Human Resources at [email protected] with any questions regarding the Traineeship.
Preferred Qualifications:
Budgeting and purchasing experience at SUNY Brockport or another state agency
Experience with numerical functions in Excel
Attention to detail
Ability to work well independently
Event planning experience
ADDITIONAL INFORMATION
Work Schedule:
37.5 hours/week: Monday – Friday 7:30am – 3:30pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by May 15, 2025.
Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.
Background Investigation Statement:
All applicants are subject to a pre-employment background check.
Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver’s license with passenger endorsement.
Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.
Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at [email protected]. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.
SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.
To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/4925596/administrative-assistant-1-administrative-assistant-trainee-drake-memorial-lib
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