Overview
Paralegal/Legal Assistant Jobs in United States at Allan S. Lolly and Associates, P.C.
Barnes & Thornburg LLP is seeking a highly organized, detail and service-oriented legal administrative assistant for its Chicago office to support an assigned group of Intellectual Property Trademark and Patent attorney(s). Applicants must have experience working on patent and trademark matters in a law firm environment and possess the ability to exhibit discretion and diplomacy when working on confidential matters and in sensitive situations. This position will be an excellent fit for self-starters who enjoy anticipating the needs of the assignment and who will be proactive in managing workflow.DescriptionTECHNICAL DUTIES AND RESPONSIBILITIES:
Prepares correspondence, memoranda and other legal documents from primarily written but sometimes oral drafts
Drafts standard correspondence and other documents
Prepares and uploads patent documents for filing with the USPTO website
Updates patent docketing system for actions taken
Reviews and prioritizes incoming patent mail to determine action needed
Updates document management system and physical files for client and patent office correspondence
Establishes and maintains calendar and deadline reminder systems
Opens new files, requests conflict of interest checks with file room records and maintains all client and general files
Conducts periodic review for possible storage of older files; prepares files to be closed
Other duties as assigned.
Responsibilities include managing attorney calendars; meeting preparation and scheduling (including conference calls); travel arrangements; new business intake (including conflict checks); entering and finalizing attorney time; working with accounting staff to manage attorney billing; manage expense reimbursements; assisting with phone and e-mail inquiries, and other responsibilities that may arise. QUALIFICATIONS AND REQUIREMENTS:
The ability to work the core business hours of 8:30 am – 5:00 pm with flexibility to occasionally work overtime, as required.
Ideal candidates will have 5+ years of experience as a legal administrative assistant in a law firm setting, including two years of experience supporting patent and trademark attorneys.
Outstanding organizational skills and advanced proficiency in the MC Office Suite with a minimum typing speed of 60+ WPM are required.
Familiarity with the firm’s current software relevant to the position is a plus and includes Intapp Time, Linear, Emburse Enterprise, Adobe Pro, iManage, Workshare Compare.
A High School diploma is required.
EQUAL EMPLOYMENT OPPORTUNITY: B&T is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to race, color, ethnicity, national origin, gender, age, religion, or any legally protected characteristic. The firm complies fully with all federal, state and local equal employment opportunity laws.
ABOUT US: The Chicago office of B&T is committed to working together as a seamless team to deliver outstanding results for our clients. We are always looking to add great new team members who bring a passion and commitment to their work.
CHICAGO APPLIANT SALARY RANGE: $70,000- $95,000. Salary will be commensurate with experience in this role.
Job Type: Full-time
Pay: $70,000.00 – $95,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Paralegal/Legal Assistant
Company: Allan S. Lolly and Associates, P.C.
Location: United States
