Overview
Paralegal/Legal Assistant Jobs in Morris Plains, NJ at Plosia Cohen LLC
About the Company
Flow aims to create a superior living environment that enhances the lives of our residents and communities by developing, acquiring, owning, and managing multifamily apartment buildings and the services and technology inside those buildings.
Fulfilling our mission will require an exceptional group of people whose collective output is greater than the sum of its individual parts. Our team members are energized by the opportunity to impact our residents’ lives in meaningful ways. They are bold and creatively ambitious, driven by relentlessly high standards, act with a sense of urgency and accountability, and always, above all, operate with integrity, loyalty, and trust.
About the Role
We are seeking a highly organized and proactive Corporate Paralegal with a focus on real estate to support our real estate and legal teams. The ideal candidate will have substantial experience in entity formation and maintenance, corporate resolutions, operating agreements, and assisting with the structuring and execution of real estate transactions.
This role requires a detail-oriented self-starter with excellent communication skills, systems and process development (including use of AI and technology), and a strong understanding of real estate law and corporate governance.
Responsibilities
Prepare and file entity formation and qualification documents (LLCs, LPs, corporations) across multiple jurisdictions
Draft and review operating agreements, bylaws, and other foundational documents
Maintain corporate records and organizational charts
Assist with entity dissolutions, mergers, conversions, and amendments
Coordinate due diligence processes for real estate acquisitions, dispositions, financings, and development projects
Order and review title reports, surveys, zoning reports, and other third-party materials
Organize, track, and manage data rooms and closing checklists
Prepare signature packages and assist in transaction closings
Review and abstract key provisions of real estate contracts, leases, and loan documents
Support real estate team in deal structuring
Draft and revise basic transaction documents, such as NDAs, LOIs, and escrow instructions, under attorney supervision
Prepare and file UCC financing statements, amendments, and terminations; conduct and review UCC and lien searches
Monitor and ensure compliance with filing deadlines, annual reports, and other regulatory requirements
Maintain databases and systems for document management and tracking legal matters
Coordinate with external counsel and service providers as needed
Partner with legal and engineering teams to design and deploy AI-enabled tools for document review, contract analysis, and knowledge management
Develop, optimize, and document legal processes and workflows to improve efficiency, compliance, and cross-functional collaboration
Evaluate, implement, and manage legal tech tools, including matter management, document automation, and compliance solutions
Generate regular reports and metrics on legal team KPIs, contract turnaround times, and legal spend
Coordinate with real estate, finance, and other departments to align legal processes with broader business operations
Help build and maintain legal knowledge bases, FAQs, and self-service tools for internal stakeholders
Qualifications
Bachelor’s degree and paralegal certificate from an ABA-accredited program (or equivalent experience)
3–5+ years of experience as a paralegal in a law firm or in-house legal department, with a strong emphasis on real estate transactions and corporate governance
Proficiency in Microsoft Office and experience with legal entity management platforms (e.g., CSC) is a plus.
Exceptional organizational, communication, and interpersonal skills
Ability to manage multiple projects in a fast-paced, collaborative environment
Compensation
Compensation is location-dependent and will be aligned with market rates based on the candidate’s region.
Benefits
Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
Paid time off and 13 paid holidays
401(k) retirement plan
Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
Access to HSA-compatible plans
Pre-tax commuter benefits
Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings
Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.
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Title: Paralegal/Legal Assistant
Company: Plosia Cohen LLC
Location: Morris Plains, NJ
