Overview
Paralegal-Contract Lifecycle Management Office (CLM)-Legal Department-Mount Sinai Hospital-Full Time-Days Jobs in New York, NY at Mount Sinai
Overview:
IST Management is seeking a Litigation Filing Assistant in Southern California! The Litigation Filing Assistant will be responsible for supporting our client’s California offices’ litigation departments by assisting with preparing, filing, and managing legal documents in both state (California) and federal courts. This role will be responsible for providing advanced-level assistant work, specializing in litigation support, for a variety of timekeepers. This is an excellent remote opportunity for diligent workers who possess: four (4)+ years of litigation experience in a law firm or equivalent, working knowledge of litigation support data applications and databases (preferably in a large law firm or corporate law department setting), knowledge and experience in trial preparation, deposition, and mediation, have advanced working knowledge of Microsoft Office Suite and Best Authority, and are proficient in NetDocument or similar document management systems. Microsoft Office Specialist (MOS) certification is preferred, and knowledge and proficiency in a second language are highly desirable.
Location: Fully Remote opportunity – Supporting client offices in Southern California, Silicon Valley and San Francisco.
Schedule: Working hours from 5:00 p.m. to 12:30 a.m. to accommodate court e-filing deadlines, Monday through Friday. Flexibility for overtime and weekend coverage may be required as needed.
Salaried Compensation: $80,000.00 – 85,000.00, DOE
Responsibilities:
LITIGATION FILINGS
Assist attorneys and paralegals with preparing and filing California legal documents, including pleadings, motions, and discovery materials, in compliance with California state and federal court rules
Manage and maintain filing systems for case files, ensuring accurate tracking and timely filing of all documents
Prepare and organize documents for electronic and physical filing with the court system, including e-filing through the California courts portal and other state/federal e-filing systems
Coordinate and track court dates, deadlines, and filing requirements for all ongoing cases; Perform routine California filings, including summons, complaints, notices, and discovery responses
Assist with preparing documents for service of process and ensure timely and accurate delivery
Communicate with courts, clients, and other parties to ensure compliance with filing requirements; Perform research related to court rules and procedures, ensuring that filings are completed in a timely and compliant manner
Support other litigation team members with administrative tasks as needed, including document production, calendaring, and maintaining case files
CUSTOMER SERVICE
Respond to customer/client requests in a professional manner
Identify and respond to customer/client issues/problems in a timely manner and seek feedback/follow-up as appropriate
Build effective working relationships as appropriate
FIRM KNOWLEDGE
Demonstrate knowledge of the client firm’s culture, practices, business, and structure
Demonstrate knowledge and adherence to basic firm policies, procedures, and processes
Participation in the Global Responsible Business program
INITIATIVE
Take initiative beyond routine responsibility
Actively seek to maximize productivity
Seek out and accept new responsibilities and develop opportunities to enhance skills
Assume responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files
ACCOUNTABILITY
Own errors and take corrective action
Meet work deadlines as assigned
Meet firm standards for attendance and punctuality
WORK MANAGEMENT
Work well independently and as part of a team
Demonstrate dedication to producing quality work product
Pay attention to detail when completing work assignments
Organize and prioritize workload appropriately
Utilize resources appropriately to complete work in the most efficient manner
Cooperate and demonstrate flexibility when facing change
Assume responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm
COMMUNICATION
Interact effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals
Proactively communicate the status of work
Understand the need to ask questions and seek guidance. Express thoughts clearly, accurately, and concisely, both verbally and in writing
TEAMWORK
Build effective relationships with coworkers
Participate and contribute fully as a team member
TECHNOLOGY
Utilize available technology to carry out job responsibilities
Determine the most appropriate technology to accomplish a given task
Seek ways to utilize technology to improve efficiency
Qualifications:
The Litigation Filing Assistant role is an excellent remote opportunity for diligent workers who possess: four (4)+ years of litigation experience in a law firm or equivalent, working knowledge of litigation support data applications and databases (preferably in a large law firm or corporate law department setting), knowledge and experience in trial preparation, deposition, and mediation, have advanced working knowledge of Microsoft Office Suite and Best Authority, and are proficient in NetDocument or similar document management systems. Additional qualifications include:
Microsoft Office Specialist (MOS) certification preferred
Knowledge and proficiency in a second language are highly desirable
55 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills
Attention to detail and good organizational and analytical skills
Ability to juggle various assignments and produce accurate work products in a fast-paced, deadline-oriented environment
Flexible attitude and the ability to deal well with changing assignments and priorities
Flexible for overtime; Professional appearance and demeanor
College degree preferred but not necessary with appropriate experience
IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [email protected].
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the San Francisco Fair Chance Ordinance
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Title: Paralegal-Contract Lifecycle Management Office (CLM)-Legal Department-Mount Sinai Hospital-Full Time-Days
Company: Mount Sinai
Location: New York, NY
