Overview
Paralegal Jobs in Santa Rosa, CA at Ghilotti Construction Company, Inc.
JOB SUMMARY
The primary purpose of the Paralegal role is to provide comprehensive legal and administrative support to the corporation, including GCC’s estimating, contracts, finance, and construction operations. This position is responsible for contract administration, regulatory compliance, corporate governance support, document management, claims administration, litigation support, and legal research. The Paralegal serves as a liaison between company leadership, project teams, and outside legal counsel while helping minimize legal and operational risk through effective organization, documentation, and compliance.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Maintain a high degree of accuracy, confidentiality, and attention to detail in all legal and administrative work.
- Draft, review, organize, and maintain construction contracts, subcontracts, purchase orders, amendments, and related legal documents.
- Track contract execution from proposal through final closeout.
- Review contract modifications and change orders for consistency with contractual requirements.
- Maintain contract databases and electronic filing systems.
- Assist with contractor licensing, corporate registrations, permits, and regulatory filings.
- Track expiration dates and renewal requirements for corporate licenses and registrations.
- Support corporate governance activities, including entity filings, resolutions, and corporate records.
- Monitor labor compliance documentation, certified payroll records, and regulatory reporting.
- Assist with mechanics’ liens, bond claims, preliminary notices, notices of completion, and lien releases.
- Research project documentation and compile chronologies relating to claims, disputes, or potential litigation.
- Collect, organize, and maintain legal documents, correspondence, project records, photographs, schedules, and electronic evidence.
- Coordinate responses to subpoenas, discovery requests, and other legal information requests.
- Assist outside legal counsel with litigation preparation, depositions, hearings, and trial support.
- Conduct legal and regulatory research related to construction law, employment matters, contracts, and compliance issues.
- Prepare reports, correspondence, legal summaries, and presentations for management.
- Coordinate document retention and legal recordkeeping in accordance with company policies.
- Maintain confidentiality of privileged, proprietary, and sensitive company information.
- Support achievement of company goals through cross-training and assisting other departments as needed
EQUIPMENT USE
- Telephone – Frequently
- Copier – Occasionally
- Computer – Frequently
SOFTWARE USE
Microsoft Office Suite and Adobe Acrobat
QUALIFICATIONS, EDUCATION, AND/OR EXPERIENCE, LICENSES, AND CERTIFICATIONSA Bachelor’s degree in Paralegal Studies, Legal Studies, Business Administration, or a related field is required; a Paralegal Certificate is preferred. Candidates should have 10 to 15 years of paralegal experience, preferably in construction or corporate law, with strong organizational, communication, and document management skills. The ability to manage multiple priorities, maintain confidentiality, and demonstrate proficiency in Microsoft Office is essential. SPECIAL CONDITIONS OF EMPLOYMENT
Pre-employment background screening investigation results that are acceptable to GCC at GCC’s sole discretion.
- Drug/alcohol test (negative test results).
- Background/security clearance.
- Valid driver’s license and clean driving record.
MENTAL DEMANDS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to apply mathematical concepts. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, and factor analysis. Ability to define and document problems, collect data, and establish facts.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
GCC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Pay: $42.00 – $60.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Free parking
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Profit sharing
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Title: Paralegal
Company: Ghilotti Construction Company, Inc.
Location: Santa Rosa, CA
Category:
