Overview
Office Operations Coordinator Jobs in Atlanta, GA at Thompson Hine LLP
Title: Office Operations Coordinator
Company: Thompson Hine LLP
Location: Atlanta, GA
Thompson Hine LLP, an AmLaw 200 firm consistently recognized for our Innovation, Inclusion, and collaborative culture, is seeking an experienced Office Operations Coordinator to join our Atlanta office. The Office Operations Coordinator will work closely with, and support the activities of the Atlanta Office Manager, assuming a secondary level of responsibility for the efficient day-to-day operations of the office and the general adherence to policies and procedures of all office occupants.
This position has primary responsibility for overseeing the Reception and Hospitality functions in the Atlanta office
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
- Reviews, process, and codes all invoices for approval for payment by Office manager.
- Prepares incoming checks for deposit and forwards to Accounts Receivable for processing.
- Maintains an accurate account of both Imprest and IOLTA accounts and prepares petty cash and accounting reconciliation for the Atlanta office. Review IOLTA check request for accuracy and completeness of information and forwards to firm finance for approval of client payments or disbursements from Atlanta IOLTA.
- Processes check request and requisitions for payment. Prepares checks for signature. Maintains financial records and files for Atlanta office.
- Reviews and provides approval in UKG for Legal Assistants timesheets when Office Manager is out of office.
- Assist Office Services and Office Manager with processing, sorting, and distributing daily mail and packages when needed. Assist Office Manager with managing relationships with vendors, contractors, and office building facilities team which includes janitorial, engineers, and security.
- Assist with managing facilities issues for Atlanta office. Handles submission of work orders through the Highwoods maintenance portal.as Assist with safety coordination for the Atlanta office. Maintains and update safety plans and assist with training of floor wardens.
- Assist with planning and implementing social events for office and client meetings.
- Order new hire supplies to including business cards and names plates. Assist Office Manager with setting up access, deactivating accounts, and managing accounting for office parking account.
- Responsible for circulating building management customer notifications, communications regarding building sponsored events, and other communications to the Atlanta office.
- Maintain Library shelves.
- Maintain and update office floor plans and assist with local office directories.
- Backup and assistance to Office Manager on an as-needed basis.
- Additional duties as assigned.
ADDITIONAL DUTIES AND RESPONSIBILITIES
- Support all levels of personnel and office management as they meet the respective obligations of their positions.
- Interface with building management to provide for the functionality and safety of the office facilities.
- Monitor the day-to-day operations of the office generally and address any problems that may arise with the Office Manager.
- Work with the Office Manager in the development of office-specific policies and procedures and provide input into firm policies as requested.
QUALIFICATIONS
Education, Training and/or Experience
- High School diploma or equivalent required.
- General office management experience.
Knowledge, Skills, and Abilities
- Ability to work in fast-paced environment.
- Ability to multi-task.
- Regular attendance and punctuality are essential functions of this job.
- Excellent customer service skills and telephone etiquette are mandatory.
- Possesses interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player.
- Ability to handle tasks under pressure.
- Ability to adjust work schedule to work other hours, as required.
- The employee will have the ability to type 75 words per minute, transcribe, and review/proofread documents.
Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO).
Thompson Hine EEO Policy
