Overview
Office Administrator Jobs in Washington, DC at Buchanan Legal Professional Services
Title: Office Administrator
Company: Buchanan Legal Professional Services
Location: Washington, DC
A prestigious, global Am Law firm is seeking an experienced Office Administrator to manage day-to-day operations and administrative functions of their Washington, D.C. office. This highly visible role involves collaboration with office leadership, administrative teams, and vendors to ensure exceptional service delivery.
Key Responsibilities
Serve as the primary liaison with building management.
Oversee office moves, construction projects, and space assignments.
Conduct routine office inspections and address maintenance issues.
Manage safety, security, and ergonomic protocols, including disaster planning.
Maintain vendor relationships and coordinate equipment/service contracts.
Supervise mail, hospitality, and reception functions.
Coordinate conference room setups, event logistics, and catering.
Manage supplies, kitchen maintenance, and meeting scheduling.
Lead local office events and morale-building initiatives.
Collaborate with IT on conference room setups and technology needs.
Mentor and manage office staff, providing feedback and performance evaluations.
Ensure compliance with firmwide policies and develop local procedures.
Assist with local office budgeting, expense monitoring, and variance reporting.
Approve expenses and timecards for office employees.
Desired Skills & Qualifications
Bachelor’s degree required; 3+ years of supervisory/managerial experience in legal or professional services preferred.
Knowledge of reception, hospitality, catering, and mail/copy functions.
Strong organizational, communication, and customer service skills.
Experience in facilities management, office services, and staff leadership.
Proficiency in MS Office, Excel, Outlook, and relevant software.
