Overview
Medical Records Clerk/Paralegal Jobs in Baltimore, MD at Hassan Hassan & Tuchman PA
ESSENTIAL DUTIES: The Administrative Assistant/Receptionist is responsible for providing comprehensive administrative support to the office. This role involves managing front desk operations and providing administrative support to ensure the smooth functioning of the office. The position involves a variety of tasks, including greeting visitors, answering phones, managing correspondence, and assisting with general office duties. The ideal candidate is a highly organized and detail-oriented individual with excellent communication skills, a strong attention to detail, and the ability to multitask effectively
Greetvisitors and direct them to the appropriate staff members.
Answeranddirect phone calls, taking messages as needed.
Serveasthe main contact for all incoming hotline calls and thoroughly document all the details provided during the hotline calls.
Accurately input data into Case Magic, including Consumer case notes, incident reports, Worksheet Training Data record and other pertinent information as requested by Management.
Updatethe Consumer Absence log daily and promptly inform case managers of consumer absences; Serve as back-up for Consumer attendance entry into Case Magic.
Accept all incoming packages and deliver them to the accounting office.
Schedule appointments and maintain a calendar for the conference room.
Assist with meeting preparation and logistics, including arranging food orders.
Troubleshoot copier, fax, and other office equipment.
Maintain and organize the file room, including Consumer files and records.
Scan all terminated consumer files to the appropriate folder on drive and shred the uploaded files once approved by management.
Backup to consumer payroll for both CIT and SEP programs.
Ensurestaff record vehicle keys in the vehicle log and maintain accurate records of all logs.
Provide administrative support to the team, as needed.
Mayberequired to update social media platforms, as directed by the Executive Director or Admin. Staff.
Print and create materials such as awards, curriculums, forms, and flyers as requested by Program Managers, the Director, or the Admin team.
Handle sensitive information with discretion and confidentiality.
Maintain positive relations with all stakeholders while professionally representing ACI
ADDITIONAL DUTIES:
Performs other duties as assigned.
Transport consumers to and from offsite training sites.
Perform regular vehicle inspections.
May transport consumer(s) to industrial clinics.
May perform work in other classifications at the same or lower level
EDUCATION/EXPERIENCE: Previous work experience working with people with disabilities;. Proficient in reading, writing and basic math skills; proficient in Microsoft Word, Excel. Proficiency in LibreOffice, Gmail, G Drive and Case Magic. Strong organizational and time management skills. Excellent communication and interpersonal skills. Valid California driver’s license and driving record acceptable to insurance companies. CPR and First Aid certificate required.
High school diploma or equivalent; associate’s degree or relevant certification is a plus. At least two years experience as an administrative assistant, receptionist, or similar role. Ability to multitask and prioritize tasks effectively. Ability to work independently and as part of a team. Positive and professional demeanor. Bilingual in English and Spanish.
SKILLS, KNOWLEDGE AND ABILITIES: Ability to read, analyze, and interpret common, technical documents and safety rules; financial reports; legal documents; represent the company in a professional manner to top management, public and the board of directors; speak effectively before groups. Skilled in problem solving matters that may arise and create solutions; basic mathematical skills and operations.
PHYSICAL REQUIREMENTS: The physical demands of this job include the use of arms, hands, and fingers; standing and walking; bending over and lifting; twisting; squatting; carrying; reaching forward and above your head; moving or pushing; and lifting/pushing up to 50 pounds. Vision demands include close clarity and focus, distance, peripheral, and depth perception.Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception. Hearing demands include the ability to focus in the presence of distracting sounds, and to listen for and identify changes to factory or machinery sounds.
WORK ENVIRONMENT: Office environment. Works well under pressure of deadlines. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception. Duties and responsibilities performed normally do require physical requirements including standing, walking, bending, squatting, and carrying, pushing, pulling and occasional lifting of material up to 30 pounds.
Job Type: Full-time
Pay: $17.00 – $21.00 per hour
Expected hours: No more than 40 per week
Schedule:
8 hour shift
Monday to Friday
Experience:
Administrative: 1 year (Required)
receptionist: 1 year (Required)
Ability to Commute:
Corona, CA 92879 (Required)
Work Location: In person
Title: Medical Records Clerk/Paralegal
Company: Hassan Hassan & Tuchman PA
Location: Baltimore, MD
