Overview
Manager, Global Trade Compliance Jobs in McLean, VA at Capital One
Location: Santa Fe, NM (flexibility for work from home most days)
Start Date: May 2025
Contact: Genevieve Gilbreath ([email protected])
About Springdale Ventures
We partner with visionary founders to accelerate the growth of transformative consumer brands .Springdale Ventures invests in and supports early stage consumer product companies and manages relationships with hundreds of investors and industry partners. www.springdaleventures.com
Overview of Role:
Springdale Ventures is seeking an Executive Assistant to support the Partners in projects, overall portfolio operations, project manage fundraising process and pipeline, support fund administration, managing email and calendars and general project management. The successful candidate will be a positive, upbeat, and reliable team player, ready to dive in and help wherever needed.
This is an excellent opportunity for someone who has solid foundational business, organizational, management of executives, basic financial skills and is looking to work with a growing firm. As a part of this team, you will play a pivotal role in ensuring Springdale Ventures runs smoothly and continues to build systems that will support future growth.
EA Roles/Responsibilities:
This person is responsible for supporting the Managing Partner and investment team in day-to-day business operations. These include the following:
Support Managing Partner in day-to-day business operations, manage up to help keep exec on track for quarterly goals
Maintain calendars, scheduling personal and professional meetings, functions, and events
Assist Managing Partner with email daily (correspondence, organizing, labeling on a daily basis)
Document retention and organization
Monthly expense report preparation and reconciliation
Research, resolve, and document various issues with exec.
Collaborate and provide administrative support for business and personal issues
Keep stakeholder contact information up to date
Occasionally attend virtual meetings and take notes
Assist in organizing and promoting digital and IRL events to promote the firm to investors and industry at large
Organizing company meetings or executive offsites (manage calendars and logistics)
Fundraising & Stakeholder Project Management
Project manage fundraising process for the General Partners
Manage investor communications with leadership (capital calls, tax updates, etc.)
Ensure all documents are kept up to date (including collaborating with team to regularly update)
Organizing our annual investor meeting (Fall ‘24) and periodic regional events with our investment team throughout the year (including team off-site)
Manage stakeholders lists, including prospects, in our CRM software system
Oversee business operations including HR, IT, and vendor contracts/relationships
Assist in managing service contracts for fund administration, auditors, software and independent contractors
Manage all of our IT/systems/software
Support on special projects and events
Support in social media agency
PA Responsibilities:Management & Organization of Household & Personal Schedule
Help research best providers for household repairs, medical needs, etc. (web research, call references)
Get quotes for house projects and other assigned taskings
Arrange external household services
Make appointments for home, car and other repairs, medical and other personal appointments
Help plan special events and organize social events
Help with gifts for personal and professional occasions
Assist in organizational projects at the home
Occasionally run local errands and kid pick up if conflicts with GP work schedule
Organize personal events
Qualifications
Bachelor’s Degree required, preferred business-related major
3+ years of experience in one or more of the following areas: investments, financial services, legal operations (including internships). Basic understanding of investments is preferred.
Experience in creating processes and utilizing systems and workflows to manage operational procedures and firm administration
Exceptional written and verbal communication skills, with the ability to communicate directly, succinctly and effectively with different stakeholders and personalities
Working in a client-facing role with positive attitude and service-orientation as you will be interfacing with founders/CEOs and high net worth/institutional investors
Proactive in nature, and able to self-manage, multitask and take ownership and prioritize the work entrusted to them in a fast-paced environment
Excellent attention to detail and above average organization skills with a friendly demeanor and the ability to work efficiently and accurately under time pressure
Ability to make decisions with imperfect information
Works well juggling many different projects and priorities
Analytical mindset with an ability to synthesize data and input from stakeholders; accuracy and timeliness of related work and distribution of corresponding documents and analysis
Excellent computer skills (G Suite, Excel, Mailchimp, Slack) with the ability to quickly learn and become proficient in new programs such as, AirTable and Wordpress
Growth-oriented, collaborative team player with initiative and enthusiasm
Creative problem-solving skills
Comfortable with the speed and ambiguity of a startup environment and often asynchronous environment
Qualifications
Punctual and Reliable
Bachelor’s Degree preferred
1-2 years’ experience as personal/executive assistant, in consulting, project management, paralegal, or similar role
Extremely detail-oriented
Exceptional written and verbal communication skills, with the ability to communicate effectively with different professionals and types of personalities
Ability to self-manage, multitask and prioritize one’s work in a fast-paced environment
Exceptional time management and organizational skills
Adaptable and fast learner who is able to remain calm under pressure
Highly organized and precise in execution
Growth-oriented team player with initiative and enthusiasm
Proactive in nature, and capable of prioritizing multiple complex projects and meeting deadlines
Ability to make decisions with imperfect information
Fluent with social media and use best practices on same
Fluent with on-line platforms and digital marketing
Works well juggling many different projects and priorities
Ability to create processes and utilize systems to manage contacts, share information and connect people
Creative problem-solving skills
Excellent computer skills (G Suite, Excel, Slack) with the ability to quickly learn and become proficient in new programs
Ability to generate basic collateral, e.g., blogs, one-page summaries
Highly collaborative, enthusiastic, and organized
Comfortable with the speed and ambiguity of a startup environment
Able to discretely work with confidential, sensitive, and MNPI information (signed NDA is a requirement)
Adaptable, great attitude!
Bonus If You Have:
Experience working in a fast-paced and highly cross-functional organization
Worked with a team and Exec. in a remote capacity
Project management experience
Background in communications
Background in administrative, executive assistant & dealing with confidential/sensitive communication roles
Paralegal type experience – extra bonus
PA
Perks:
High degree of autonomy
Cool product samples!
Hours:
Weekdays – flexible working hours but generally need to be accessible from 9am – 5pm MT
Occasional weekend projects
Job Types: Part-time, Contract
Pay: $25.00 – $30.00 per hour
Schedule:
Monday to Friday
Weekends as needed
Ability to Commute:
Santa Fe, NM 87505 (Required)
Ability to Relocate:
Santa Fe, NM 87505: Relocate before starting work (Preferred)
Work Location: In person
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Title: Manager, Global Trade Compliance
Company: Capital One
Location: McLean, VA
