Overview
Litigation Support Specialist Jobs in Westlake Village, CA at MSX International
Job Summary
CLASS SUMMARY
This position is responsible for training and supervising staff, planning, implementing, and managing various problem-solving courts. The essential function of the position is to provide assistance to the judiciary, the Senior Court Operations Consultant and the Program Coordinator through case monitoring, program implementation, data collection and reporting, funding and budgetary support, and maintaining databases as needed. The essential function of the position is to manage the daily operations by providing information to litigants and trial court staff, reviewing case files, making referrals to community-based services, managing and preparing cases for court hearings and briefing judges, attending hearings, and other trial court proceedings, maintaining record/filing system, scheduling hearings, and performing related administrative support functions such as approving and reviewing invoices for payment. The position works under the direct supervision of the Program Coordinator. Work performance is reviewed through reports, conferences, and results achieved.
Essential Job Functions
ESSENTIAL DUTIES
% OF TIME
Prepares and maintains court dockets; attends court hearings, conducts pre-staffing
with team members, takes notes during court and prepares/composes appropriate
orders based on rulings, and providing information to the court as needed; research
statutes and rules; and applies basic accounting methods.
20.0%
Assists in directing and supervising staff, including organizing, recommending selection, training, assigning and evaluating work, counseling, and recommending termination.
10.0%
Organizes, updates and maintains case files in an in-house database filing system,
upload documents pertaining to each case and drug test results daily, track the status of each case and provide updates to the team to determine if further action is needed.
10.0%
Monitors and determines case status and schedules hearings; determines whether to
set a case for status review, observation, and/or plea or another appropriate hearing
and prepares appropriate court orders and/or correspondence for all court
proceedings.
10.0%
Assists the Program Coordinator with applying and managing funding requests and approvals to assist clients struggling to meet the financial requirements of the program.
5.0%
Monitors standards of practice to ensure consistency and fidelity of Adult Best Practice Standards model, establishes good working relationships with judges, court personnel, and professionals associated with the court, and assists in monitoring grant funds related to problem-solving court programs.
5.0%
ESSENTIAL DUTIES Cont.
% OF TIME
Meets with clients in person, by telephone, and via correspondence; completes an
orientation to explain all program requirements, conducts ORAS risk/need
assessments to determine program eligibility, makes referrals to appropriate
community-based services and follows up regularly with clients on wrap around
services and program compliance.
5.0%
Communicates daily with clients to ensure program requirements are being met,
with attorneys to provide proper information and paperwork regarding their client’s case and with other circuits to facilitate a transfer of a case providing all necessary documentation.
5.0%
Managing and preparing cases for court. Collecting and reporting case/ program
data, maintaining databases as needed and preparing orders.
5.0%
Updates participant handbooks, pamphlets/information for the participants and
policy and procedure manuals for the team with current accurate information for
problem-solving courts.
4.0%
Assists in a variety of administrative duties including preparing statistical
information to the Program Coordinator to ensure overall program success for
problem-solving courts.
3.0%
Trains and provides continuing information and assistance to co-workers as needed;
reviews work as needed; and provides information to other agencies as requested.
3.0%
Assists with administration and meeting deliverables of state and federal grants,
including, but not limited to data collection, invoice processing and financial
reporting.
3.0%
Maintains daily, monthly, and yearly statistics regarding volume and types of cases
handled by program; or creates and maintains record systems for efficient case
management.
3.0%
Attends and/or conducts staff and other professional meetings and conferences to
exchange information for problem-solving courts.
3.0%
Attends technical or professional seminars or conferences to improve professional
skills for problem-solving courts.
3.0%
Other duties assigned by the judiciary or Program Coordinator as needed.
3.0%
COMPETENCIES/RESPONSIBILITIES
Data Responsibility
Directs others in major events and reports on activities and results.
People Responsibility
Supervises or directs others by determining or interpreting work procedures, assigning specific duties, maintaining harmonious relations, and promoting efficiency.
Assets Responsibility
Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money.
Mathematical Requirements
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.
Communications Requirements
Reads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups.
Complexity of Work
Performs work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.
Impact of Decisions/Errors
Makes decisions with moderate impact – affects those in work unit.
Equipment Usage
Leads or handles machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items, such as digital recording equipment, computers, peripherals, software programs, or custom applications.
Safety of Others
Requires responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.
I have read the above position description and fully understand the requirements set forth therein. I can perform essential functions of the position with or without accommodation. I will perform all duties and responsibilities to the best of my ability.
Qualifications
MINIMUM EDUCATION AND EXPERIENCE GUIDELINES
Education
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Bachelor’s degree in legal studies, paralegal, business administration, business management, social work, or a closely related field.
Experience
Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for- year basis, excluding supervisory experience.
Four years of related work experience.
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS
Valid Florida Driver’s License
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Title: Litigation Support Specialist
Company: MSX International
Location: Westlake Village, CA
