Overview
Litigation Secretary Jobs in Palo Alto, California, USA at Novate Legal Search
CONTRACT LITIGATION SECRETARY – IMMEDIATE START!!
As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting, upholding the Firm’s image by maintaining positive contact with clients, attorneys, and staff, and observing confidentiality of client matters.
The Day-to-day
On any given day, you will work with firm leadership, partners, and colleagues on various requests and projects. Your responsibilities include:
Input, revise, and finalize correspondence, memoranda, and legal documents. Draft routine correspondence and documents.
File legal documents in federal and state courts, including e-filing; prepare documents for service of process; prepare case shell documents for attorneys.
Verify attachments, exhibits, and enclosures are included with transmittal letters/memos.
Proofread documents for formatting, spelling, and grammar accuracy.
Maintain good public relations with clients.
Review incoming mail, distribute to teams, and upload to the DMS.
Prepare documents and packages for mailing, courier, and overnight delivery.
Manage expense reports, vendor invoices, mailings, and checks.
Enter attorney time, send reminders for time entry.
Assist with client billing, review, and editing of bills.
Schedule appointments, meetings, conferences, and travel arrangements.
Complete client/matter intake forms, perform conflicts of interest checks, open and close files as needed.
Coordinate with other support departments for requests and projects.
Provide overflow and absence coverage, supporting the Secretarial Team and attorneys.
Perform other duties and projects as assigned.
Qualifications
You have:
At least 8 years of litigation secretarial experience (Entertainment Litigation experience is a plus).
Strong proofreading, attention to detail, and solid grammar/spelling skills.
Proficiency with Microsoft Word, Outlook, Excel.
Legal citation and terminology expertise.
Familiarity with iManage, Compulaw, or similar technology.
Ability to organize, prioritize, and handle multiple attorney assignments.
Flexibility to work overtime occasionally.
Good attendance and punctuality.
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Title: Litigation Secretary
Company: Novate Legal Search
Location: Palo Alto, California, USA
Category: Law/Legal (Legal Secretary), Administrative/Clerical (Legal Secretary)
