Overview
Litigation Secretary Jobs in Irvine, CA at Cruitin
Full Job Description
Full-time Litigation Secretary
Job Overview
We are seeking an experienced and highly skilled Litigation Secretary to join our dynamic legal team. The ideal candidate will have 5-15 years of experience in a similar role and possess exceptional organizational and communication skills. This position requires proficiency in Litigation Secretary/PA duties, iManage, and Westlaw.
Key Responsibilities
Document Management:
Prepare, edit, and format legal documents, including pleadings, motions, briefs, and correspondence
Manage and organize case files using iManage and other document management systems
Ensure all documents are properly filed, indexed, and easily retrievable
Maintain strict confidentiality of all client and case information
Legal Research:
Conduct legal research using Westlaw and other online resources
Assist attorneys in gathering and organizing relevant case law and statutes
Prepare research summaries and reports as needed
Calendar Management:
Maintain attorneys’ calendars, including court dates, deadlines, meetings, and appointments
Ensure timely filing of court documents and adherence to all deadlines
Coordinate travel arrangements for attorneys and other team members
Client Communication:
Act as a liaison between attorneys, clients, and other parties involved in cases
Handle incoming calls and emails, screening and prioritizing as necessary
Schedule client meetings and prepare necessary materials
Case Management:
Assist in the preparation of case files for trials, hearings, and depositions
Organize and maintain physical and electronic case files
Track case progress and update attorneys on important developments
Billing and Timekeeping:
Maintain accurate time records for attorneys and paralegals
Prepare and review billing statements for accuracy
Assist in the collection of retainers and outstanding balances
Office Administration:
Order office supplies and maintain inventory
Coordinate with IT department to resolve technical issues
Assist in the onboarding of new team members
Qualifications
5-15 years of experience as a Litigation Secretary or Legal PA
Proficiency in iManage, Westlaw, and other legal software
Strong knowledge of legal terminology, procedures, and court systems
Excellent typing speed and accuracy (minimum 70 WPM)
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Bachelor’s degree in Legal Studies or related field preferred
Legal Secretary certification is a plus
Title: Litigation Secretary
Company: Cruitin
Location: Irvine, CA
Category:
