Overview
Litigation Secretary Jobs in Los Angeles, California, USA at Crossroads Staffing
Great hybrid remote career opportunity in Encino
Job Description
Experienced litigation secretary is needed for a high volume, fast paced, AV-rated law firm. Must be self-motivated, team oriented, have a high attention to detail and able to thrive in a fast-paced environment. Will provide secretarial support to assigned attorneys. Anticipate needs of assigned attorneys in order to promote timekeeper efficiencies i.e., draft correspondence, prepare shell pleadings and discovery documents well in advance of due date ideally upon receipt.
Coordinate and make necessary arrangements for meetings i.e., depositions, mediations, interviews, and vendor and facility reservations. Perform filings. Anticipate filing deadlines based on court and proactively advise handling attorneys. Accurately file court documents both electronically and in document form and determine and follow any local or judge specific requirements related to same. Draft correspondence, memoranda and other legal documents. Prepare framework shells for legal documents including stipulations, motions, notices, appeals and petitions.
Edit and proofread legal documents for accuracy and completeness. Manage and maintain attorney calendar by calendaring deadlines, scheduling conferences, depositions and meetings. Review incoming documents and calendar appropriately pursuant to California Code of Civil Procedure, Federal Rules of Civil Procedure, Court Standing Order or similar order, or Arbitral Rules, as applicable. Answer emails and phone calls, and when necessary, redirect calls.
Prepare hard copy binders/notebooks for attorneys as necessary. Assist with copying, scanning, faxing, emailing, note-taking, and travel or dining bookings. File and organize legal documents in iManage. Follow standard naming and profiling conventions when scanning, emailing, and saving documents to iManage. Timely review, follow-up on, and accurately file client-related emails. Communicate with clients regarding document uploads. Create SharePoint drives for document sharing.
Advise attorneys on status of document.
Skills Required
8+ years of litigation secretary experience. In-depth knowledge of California Civil Procedure and Court Rules, and meticulous management of attorneys’ calendar is required. Proficiency in a Windows environment.
Skills Preferred
Employment law experience highly preferred. Typing at least 70 wpm is preferred. iManage software or similar is preferred.
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Title: Litigation Secretary
Company: Crossroads Staffing
Location: Los Angeles, California, USA
Category: Law/Legal (Legal Secretary), Administrative/Clerical (Legal Secretary)
