Overview
Legal Support Specialist – Family Law Jobs in Des Moines, IA at Baer Law Office
Opportunity Description
Seattle Colleges District Office is looking to hire a Records and Compliance Manager in the District Human Resources team.
Salary Range for this position is $68,435 to $94,504 annually (depending on experience).
Initial review of application materials will begin on May 23rd, 2025.
Position Summary
Under the supervision of the Director of Compliance, the Records Manager will be responsible for responding to public records requests and will oversee records management for Seattle Colleges District.
This position may supervise lower-level staff.
This position is governed by a collective bargaining agreement with representation by AFT-SPS.
This position is typically scheduled to work Monday through Friday 8:00AM to 5:00PM. The schedule may vary depending on program needs. May be required to work evenings and weekends as needed.
About Us
We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
Competitive Pay Rates
Promotional Opportunities
Great Medical, Dental, and Retirement plans
Paid Sick and Vacation Leave
Transportation benefits
Tuition Waivers
PEBB Wellness Plan
Washington State Employee Assistance Programs (EAP)
Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.
Application Procedures:
Attached current Resume
Attached cover letter addressing how your background intersects with the job
Required application materials must be completed and submitted online
Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
What you will be working on:
Process and respond to requests for public records in compliance with the PRA, RCW 42.56.
Maintain public records request tracking system to monitor timely review and response from departments.
Review responsive records for exempt information and apply redaction rules prior to release.
Prepare and maintain appropriate redaction and exemption logs.
Review email archives for email communication responsive to requests.
Perform file management functions to ensure compliance with public records retention schedules pursuant to RCW 40.14 and title 434 WAC.
Maintain current knowledge of changes in case law and legislation regarding records management and public records requests; update staff in response to changes.
Attend annual Washington Association of Public Records Officers (WAPRO) and other relevant training.
Manage efforts to organize, store, retrieve, and retain records needed to support agency programs and business operations.
Strategically plan, develop and lead coordinated agency initiatives and projects to improve agency records management processes.
Provide analysis, coordination, quality control, and oversight for agency wide activities involving the records inventory, retention, and records disposition.
Continuous research, analysis, and development of processes, systems, and policies to improve records management activities and operations
Work with diverse and interdisciplinary groups to implement change in the organization, improve legal compliance, reduce volume and duplication of data, and protect and preserve records.
Develop and direct the agency’s records training and materials development.
Serve as a Maxient Conduct database Level 5 administrator for the colleges. Manages districtwide implementation and utilization to track Title IX and other discrimination-based complaints. Provides workflow and process training to all employees.
Under direction of the Compliance officer, works closely with assigned Attorney General Counsel to gather information for records and litigation support. Support the Compliance Director on responding to Interrogatories, Requests for Production, and other pleadings on behalf of the colleges.
Assist the Director of Compliance in responding to inquiries in the areas of legal compliance such as ethics, honorarium, and whistleblower protection. Review and initiate the process of all employee submitted honorarium and policy 400 applications through the approval chain.
Assist the Director of Compliance with processing and updating the district’s rules, policies and procedures, as well as support parts of the WAC process, including title IX, records management, filing forms, tracking schedules, ensuring that documents are in the correct format, and communicating as directed to the appropriate parties within the college community and with external agencies.
Aid in the process and management of record-keeping for policies and procedures, including updating and tracking revisions and recording the Board of Trustees’ final approval.
Serve as point of contact for all employee sexual misconduct checks sent and received both internally and externally.
Provide records management and archival training during monthly new hire orientations.
Oversee all training administration through EVERFI and Canvas platforms.
Work with research and student services to make appropriate notifications to the college community concerning sex and kidnapping offenders who are enrolled, employed, or otherwise present on or about the campuses, as authorized by RCW 4.24.550.
This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description.
What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
Minimum of one year work experience coordinating or administering public disclosure activities or records management systems OR a combination of education, training and practical experience which provides an equivalent background required to perform the work of this position.
Demonstrated experience managing confidential legal documents.
Experience using discovery tool to search for records at an agency level.
Ability to:
Demonstrate skills critical for success including sound judgment, critical thinking, ethical behavior, initiative, decisiveness, flexibility, and planning.
Organize and work independently on multiple assigned tasks/projects, complete assignments within specified deadlines.
Work well under pressure.
Balance competing demands of long-term projects and emergent needs.
Maintain confidentiality.
Study and apply new information.
Demonstrate project management skills.
Establish and maintain cooperative and effective working relationships with staff, Office of the Attorney General, and the public.
Communicate clearly and concisely, both orally and in writing, with tact and courtesy.
Physical Demands and Disability Accommodation
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.
OFFICE SETTING:
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Ability to operate office equipment, receive and interpret data, and prepare various materials
Ability to exchange information with supervisor, lead, co-workers, and students
Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings
Notice of Non-Discrimination Statement
Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyberbullying.”
Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance.
Background Check Statement
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
Show more
Title: Legal Support Specialist – Family Law
Company: Baer Law Office
Location: Des Moines, IA
