Overview
Legal Secretary – Top-Tier Offshore Law Firm Jobs in Singapore, Singapore at Mapped
Title: Legal Secretary – Top-Tier Offshore Law Firm
Company: Mapped
Location: Singapore, Singapore
Company Overview:
Our client is one of the most prestigious UK law firms in the world, consistently ranked highly in various legal directories, including Chambers and Partners and The Legal 500. With more than 30 offices spanning Europe, Asia-Pacific, Africa, and the Middle East, they pride themselves on their standard of excellence as a legal service provider and have a stronghold across sectors like finance, corporate litigation, and real estate.
Job Summary:
As a Legal Secretary, you will be providing key administrative support to 4-5 fee earners in the disputes/ litigation arm. The candidate that will thrive in this role is someone who is independent, dynamic, and enjoys a fast-paced and detail-oriented environment – while being able to pick things up quickly and maintain impeccable professionalism in their work. Ideally, you will also have had experience with local court filings and processes.
Key Responsibilities
Provide secretarial support to 4-5 fee earners, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
Oversee the production of legal documents, both internally and externally, ensuring consistency in formatting, numbering, and other details.
File legal documents with local courts and government agencies, ensuring compliance with different local and international procedural requirements.
Prepare, format and proofread legal documents, including pleadings, briefs, contracts and correspondence.
Assist lawyers with the billing process, ensuring timely submission of bills. This includes drafting pre-bills, editing narratives, preparing cover letters/emails, and finalising bills.
Prepare and submit expense claims for lawyers in line with firm policies, following up on necessary authorisations.
Maintain confidentiality and exercise discretion in handling sensitive information.
Requirements
Proven experience of minimally 5-10 years as a Legal Secretary in a reputable law firm is required, preferably with some exposure to an offshore set up.
Exemplary spoken and written communication skills in English are essential.
Proficiency in handling legal documentation is a must, and a familiarity with local litigation processes is highly advantageous.
Proactive, driven, and capable of working both independently and collaboratively
Demonstrates resilience and the ability to perform effectively under high-pressure situations.
Exceptional professional conduct and while handling communications discreetly and maintaining confidentiality.
The successful candidate will have the opportunity to immerse themselves in a dynamic and supportive environment where you will assist top-tier legal professionals on high-profile cases. This role will enhance your networking and organizational skills across various functions, fostering continuous personal and professional growth throughout your tenure.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
