Overview
Legal Secretary Remote Jobs in Remote at MALIK LAW LLC
Our growing family law firm is looking for a COO/Professional Legal Administrator (PLA) to take our firm to the next level of success. This is an executive-level position. The COO/PLA will be responsible for a wide range of activities in multiple phases of administration, personnel, finances, facilities, and business systems. You will handle key administrative responsibilities and play an integral role in developing the culture of the firm. You will be vital to the success and growth of an energetic, dynamic, and fast-paced law firm.
We need someone with significant hands-on experience in office leadership.
You must have experience managing a team of more than 20 people and handling the budget of a mid-size business with gross revenue in excess of $3,000,000.
We have put a lot of energy into building our “A-team,” and we need to continue to grow to the next level. We are proud of the team we have put together, and we are seeking the perfect administrator to solidify and sustain our success.
The COO/PLA will work closely with the Owner on firm-wide strategy, employee engagement, systems development, accounting, and human resources issues. Extensive operations management experience is a must, as well as a proven track record of office leadership and team growth.
This is not a position for an “Office Manager” or an “Administrative Assistant” looking to step into a new role. This role requires demonstrated success in comparable capacities and a vision for the growth of a law firm with aspirations for aggressive growth.
The COO/PLA will be responsible for managing and overseeing the systems that run the business and the people who run those systems. It is a unique opportunity for experienced professionals to leave their mark on an organization and see the fruits of their labor.
Compensation:
$80,000 – $140,000 yearly
Responsibilities:
Collaborate with the owner and other department heads to create the annual Business Plan, annual budget, strategic calendar, and regular administrative meetings
Track and direct the management of marketing campaigns and work with vendors with a focus on measuring ROI
Employee Supervision, Leadership, Engagement, and Performance Management
Conduct regular employee reviews and provide substantive feedback to all team members
Human Resources Compliance
Oversee recruiting and onboarding staff, including creating and implementing a strategic hiring plan
Create and improve critical business systems to ensure continuous, profitable operations
Analyze key financial reports and KPIs to identify inefficiencies
Improve and maintain internal financial controls and financial systems
Develop, implement, and track organizational growth plans
Cultivate networking opportunities and referral sources
Contribute to the growth and sustainability of a dynamic law firm
Training, hiring, and developing team and staff members
Qualifications:
Who you are is just as important as what you will do. The right person for this role must have extensive experience in oversight of business operations such as human resources, systems/policies/procedures, technology, facilities, finance, and marketing.
In addition, the right candidate must:
Have the ability to identify issues and priorities quickly and communicate them effectively
Seek out and uncover performance issues and recommend/implement solutions
Have keen conflict resolution skills (not conflict avoidance skills) with a wide range of issues
Be metrics-driven and KPI-obsessed
Be able to “manage up” to help us help you accomplish your goals
Have experience in operational process refinement and HR
ALA (Association of Legal Administrators) membership and any certifications through the ALA are required. Additionally, please include any PMP certifications
Identify and correct potential pain points before they become issues. Be able to work independently and proactively
Manage interoffice work delegation to ensure our team is operating at their full capacity
Be familiar with internal record keeping and client management software used within the legal industry, or demonstrate a willingness to quickly adapt to these platforms
Be willing to lead by example by implementing and following best practices
Be willing to put in the necessary effort to achieve the parameters and responsibilities of the position
Be committed to the success and development of the business, and be willing to take responsibility for a wide array of functions within a small to medium-sized business
You must be able to show evidence of your prior success with:
Understanding and using common business reports to make decisions (budget variance, profit, and loss, cash flow forecast, etc.)
Helping the businesses navigate the complexities of rapid growth while ensuring that this growth is sustainably managed
Refining business processes to improve law firm profitability and efficiency
Implementing and following all appropriate labor statutes and employment laws.
Using project management to ensure clients’ matters are handled appropriately, legal and ethical requirements are met, and clients receive excellent service
Onboarding, supervising, managing, and driving employee engagement
Increasing employee retention
Developing, implementing, and tracking Key Performance Indicators for legal production team
Developing, implementing, and tracking firm-wide business plans, including budgets and revenue projections
Monitoring firm financial accounts and running regular audits to ensure accuracy and compliance
Managing human resources functions (recruitment, interviewing, payroll, benefits administration, management of pay and bonus structures)
Managing facilities, security, and technology vendors
Ability to handle internal and external deadlines. Proactively managing the communications around deadlines to team and owners
Conducting regular performance evaluations of the legal and support staff
Implementing measurable performance goals for both the organization and individual team members
About Company
At Halligan LLC, you won’t get lost in the shuffle. We are a small, close-knit team and value each and every member. We offer competitive compensation, professional advancement opportunities, paid time off, paid continuing education, paid bar dues, bonus incentives, health insurance, 401(k) matching, and more.
Our staff enjoys work-life balance and the freedom to work in a way that suits them best. Working remotely doesn’t mean working alone. We pride ourselves on maintaining a supportive and collaborative culture: we have active Slack channels, regular team-wide meetings, and in-person events to keep us connected.
Please note that we are currently only open to candidates located in Colorado. Applicants not based in Colorado will be immediately disqualified.
Title: Legal Secretary Remote
Company: MALIK LAW LLC
Location: Remote
