Overview
Legal Secretary/Receptionist Jobs in West Palm Beach, FL at Byrnes Gulliaume Attorney at Law, PLLC
OAG – Law Enforcement Defense | Legal Assistant III-IV | 25-0470 (00048948)
Organization: OFFICE OF THE ATTORNEY GENERAL
Primary Location: Texas-Austin
Work Locations: Law Enf Defense 300 W. 15th St Austin 78701
Job: Legal
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
State Job Code: 3576 3578
Salary Admin Plan: B
Grade: 20 22
Salary (Pay Basis): 5,000.00 – 6,250.00 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Mar 25, 2025, 4:36:13 PM
Closing Date: Ongoing
Description
GENERAL DESCRIPTION
The Law Enforcement Defense Division (LEDD) of the Office of the Attorney General represents the state’s law enforcement agencies and their officials & employees in civil proceedings in both federal and state court. LEDD is seeking a legal assistant to handle legal tasks in the Law Enforcement Defense Division. Work involves creating initial drafts of complex legal documents, coordinating complex discovery documents for use in legal proceedings; assisting attorneys in preparation for trial including organizing notebooks, exhibits and witnesses; and managing attorney’s caseload.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans. Assistant Attorneys General (AAGs) experience the challenge and honor of public service while enjoying a healthy work-life balance; hands-on legal experience; and engaging camaraderie in Austin, the scenic and lively capital of Texas.
ESSENTIAL POSITION FUNCTIONS
Legal Assistant III:
Schedules and prepares pleadings, discovery, motions, briefs, summary judgments, legal correspondence, and other legal documents
Researches and analyzes legal sources such as statutes, case law, administrative records, and rules and regulations
Coordinates the service of subpoenas, service of notices of deposition, and preparation of other legal documents
Coordinates, assembles, and prepares evidence, exhibits, affidavits, and documents for use in legal proceedings
Checks citations, quotations, footnotes, and references for accuracy
Schedules, attends, and assists in preparation for hearings, trials, meetings, interviews, appellate arguments, depositions, and docket calls
Schedules and prioritizes attorney caseloads; organizes case files; attends initial interviews and depositions; conducts investigations; and prepares chronologies, fact summaries, and witness files
Reviews and performs redacting of confidential documents for filing with various courts
Files pleadings with courts
Assists in responding to public information requests
Travels throughout the state to conduct site visits, meet clients and witnesses, attend in-person court appearances and mediations, and other in-person litigation activities
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Legal Assistant IV: All the above functions for a Legal Assistant III. Plus:
Performs highly advanced legal assistant work and assists with training.
Qualifications
MINIMUM QUALIFICATIONS
Legal Assistant III:
Education: Graduation from high school or equivalent
Education: Bachelor’s degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: legal assistant, legal secretary, or general office experience in a legal environment
Experience: One year full-time experience as a legal assistant in civil litigation
Knowledge of relevant law and legal principles and practices
Knowledge of State and Federal Civil Procedures
Excellent organization/administrative skills, including a strong, consistent attention to detail and organized work style
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication (Note: Writing sample may be required for selected interviewees.)
Skill in conducting legal research
Skill in exercising sound judgment and effective decision making
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to lift and relocate 30 lbs.
Ability to arrange for personal transportation for business-related travel
Ability to travel (including overnight travel) up to 10%
Legal Assistant IV: All the above functions for a Legal Assistant III. Plus:
Experience: One additional year of full-time experience working civil litigation
PREFERRED QUALIFICATIONS
Experience: Three years full-time experience as a legal assistant in civil litigation
Education: Graduation from a course of study for paralegals
Knowledge: Legal terminology and principles
Skills: Perform legal research using Westlaw, LexisNexis or other research tools
Certification: CLA, CP or RP
TO APPLY
To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER
Title: Legal Secretary/Receptionist
Company: Byrnes Gulliaume Attorney at Law, PLLC
Location: West Palm Beach, FL
