Overview
Legal Secretary – Permanent Role Jobs in Hong Kong, Hong Kong SAR at Pure Search
Title: Legal Secretary – Permanent Role
Company: Pure Search
Location: Hong Kong, Hong Kong SAR
Our client is one of the largest law firms globally. Due to business needs, a Legal Secretary / Admin is needed to join their team.
- Provide administrative support to partners, fee earners, and EAs, including diary management (appointments and complex travel arrangements).
- Triage and manage incoming emails and post; implement processes to improve efficiency.
- Oversee incoming mail and courier deliveries; scan and electronically file key documents; escalate urgent items promptly.
- Arrange internal and external meetings (room bookings, catering, technology/AV requests, and calendar invites).
- Support BD events and activities (contact updates, client liaison support, name badges, registration).
- Assist with medical and expense claim processing as required.
- Coordinate client/matter onboarding support (including conflict checks and matter openings).
- Conduct online public searches (e.g., company, winding-up, and land searches).
- Support billing processes (review WIP, draft bills, update pre-bills, prepare bills for sending).
- Arrange client/office payments and transfers and help review client balances.
- Prepare court bundles for litigation with high attention to detail.
- Produce correspondence and documents as instructed.
- Ensure electronic filing and archiving of documents in line with firm policy; handle ad-hoc admin and deadline-driven tasks.
