Overview
Legal Secretary/Legal Assistant Jobs in Charleston, SC at Maghzi Law Firm, LLC
The Utqiagvik Trial Court of the Alaska Court System is looking for a highly motivated individual to be a Court Case Manager 2 (salary range 12).
The Position
This position will perform a variety of clerical and technical functions in support of court operations. You will serve as the in-court clerk for all minor offense, civil protective order, and grand jury proceedings and back-up in-court clerk for civil weekend/holiday proceedings (after training). Duties will include preparing the courtroom for hearings, preparing the jury room, testing microphones and recording equipment, announcing opening and closing of court proceedings, marking and maintaining exhibits and exhibit lists, preparing an accurate summary of court proceedings, and preparing, distributing, and processing documents resulting from hearings. Additionally, you will perform jury clerk duties. This will include creating terms in JuryView for trial and grand jury, routing all requests for excusal and deferral to the judicial officer, and maintain and updating JuryView records.
As a Court Case Manager 2, you will also perform front counter duties. You can expect to answer questions via phone and in person; receive, file stamp and route court filings and all incoming mail, receive and receipt revenue and bail monies, and copy and certify court documents as needed.
Other responsibilities may include assisting customers seeking protective orders or modifications, opening and closing protective order cases; accepting, reviewing, and docketing incoming pleadings and routing to the appropriate magistrate. You will also manage minor offense citation cases, calendar and maintain warning notice/default procedures, respond to records requests, assist with marriage license applications, and prepare marriage licenses for signature.
The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
LEGAL RIGHT TO ACCEPT EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
Benefits Available to Full-Time Employees Typical Benefits for Full Time Employees Include:
12 paid holidays per year
Medical and dental coverage for employee and eligible dependents
Vision plan (optional)
Employer-paid Basic Life insurance with additional coverage available
Membership in the Public Employees Retirement System (PERS)
Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
Alaska Deferred Compensation Plan (optional)
Personal leave accrual
See http://doa.alaska.gov/drb/index.htmlfor additional information.
The Work Environment
The Utqiagvik Courthouse is located on Agvik Street, just blocks from the coast. The office consists of four Court Case Managers 2 under the supervision of the Clerk of Court 3. The courthouse also has one Superior Court Judge, one Magistrate Judge, a Chambers Judicial Assistant, and a Law Clerk.
Utqiagvik is one of the northernmost cities and towns in the world and the northernmost in the United States. From May until August, the sun does not set and from November to the end of January, the sun never rises above the horizon. You may even see a polar bear in town!
For more about Utqiagvik, please visit:http://www.north-slope.org/our-communities/utqiagvik
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).
OR
Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).
OR
A bachelor’s degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).
Additional Required Information
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
A letter of interest, completed per the instructions below.
Post-secondary transcripts, if using education to meet minimum qualifications.
Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it [email protected].
Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include:www.ratatype.comand www.typingtest.com.
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:http://www.jobs.state.ak.us/offices.
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered “not qualified,” you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer “no” to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Information
Contact Title: Recruitment
E-Mail: [email protected]
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242
The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.
Membership in the Public Employees Retirement System (PERS)
Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
Medical and dental coverage for employee and eligible dependents
Vision plan (optional)
Employer paid Basic Life Insurance with additional coverage available
12 paid holidays per year
Personal leave accrual based on years of creditable state service
Option to enroll in the Alaska Deferred Compensation Plan
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
Show more
Title: Legal Secretary/Legal Assistant
Company: Maghzi Law Firm, LLC
Location: Charleston, SC
