Overview
Legal Secretary I or II Jobs in Austin, TX at City of Austin
The Admin Runner plays a crucial role in supporting administrative operations by handling tasks that require physical presence and mobility. This position primarily involves delivering and filing paperwork at courts and other designated locations, as well as completing other essential errands to facilitate smooth business operations. The Admin Runner must exhibit professionalism, attention to detail, and the ability to manage time effectively in a fast-paced environment.
Duties and Responsibilities
-Deliver legal documents, court filings, and other paperwork to courts, legal offices, or other designated locations.
-Ensure all documents are accurately filed and meet deadlines.
-Handle administrative errands such as collecting supplies, delivering messages, or picking up items from vendors or service providers.
-Act as the liaison between the office and external parties during such errands.
-Maintain a detailed log of deliveries, receipts, and interactions during errands for accurate tracking and accountability.
-Communicate the status of tasks to relevant team members promptly.
-Assist with general office duties, such as photocopying, scanning, and organizing files.
-Provide on-demand support for urgent administrative needs.
Skills Required
Education:
-High school diploma or equivalent required.
-Additional certifications in office administration or logistics are a plus.
Experience:
-Previous experience in a similar role (e.g., courier, administrative assistant, or runner) is preferred but not required.
Skills and Competencies:
-Strong organizational and time management skills.
-Excellent communication and interpersonal abilities.
-Familiarity with local routes and traffic regulations.
-Basic understanding of legal or office documentation is advantageous.
-Proficiency in using smartphones and navigation tools.
Requirements:
-Valid driver’s license.
-Reliable and punctual with a strong sense of responsibility.
Work Conditions:
-Frequent travel within San Antonio, Texas.
-Exposure to outdoor conditions and potential time-sensitive tasks.
Key Performance Indicators applied to the position.
Timeliness of Deliveries:
Percentage of deliveries completed on or before the specified deadline (Target: 95% or higher).
Accuracy of Documentation:
Number of errors or discrepancies in delivered or filed paperwork (Target: Zero errors).
Task Completion Rate:
Percentage of assigned errands or administrative tasks successfully completed within the expected timeframe (Target: 98%).
Client and Internal Feedback:
Positive feedback received from internal teams and external stakeholders regarding professionalism and efficiency (Target: Consistently positive ratings).
Record-Keeping Accuracy:
Percentage of logs and records maintained accurately without missing entries (Target: 100%).
Punctuality:
Adherence to scheduled work hours and promptness in task execution (Target: 100%).
Reliability:
Instances of task reassignment due to absence or non-performance (Target: Zero incidents).
We are an equal-opportunity employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability status, or any other characteristic protected by law.
Disclaimer:
By applying to this position, you agree that our company utilizes a live monitoring system for work activities. This system is in place to ensure productivity, security, and compliance with company policies. Your application indicates your consent to be monitored during your working hours.
Job Type: Full-time
Pay: $17.00 – $20.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Language:
Spanish (Required)
License/Certification:
Driver’s License (Required)
Ability to Commute:
TX 78207, United States (Required)
Work Location: In person
Title: Legal Secretary I or II
Company: City of Austin
Location: Austin, TX
