Overview
Legal Secretary/Assistant/Receptionist Jobs in Chickasha, OK at Park, Nelson, Caywood & Jones, LLP
Job Title
Judiciary Clerk
Division/Department
Civil
Closing Date
March 27, 2025
Location
District Court of Maryland for Frederick County, 100 West Patrick Street, Frederick, MD 21701
Salary
$49,825
FLSA Status
Non-Exempt
Financial Disclosure
Yes
At Will
No
Position Type
FT
The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.
Maryland Judiciary Benefits (mdcourts.gov)
About the Maryland Court System | Maryland Courts (mdcourts.gov)
Salary Range 2025
Essential Job Functions:
The Judiciary (Civil) Clerk processes civil cases, landlord/ tenant cases, and special proceeding cases from initial filing through post-judgment action and until the cases are closed. The clerk also assists the public at the counter and on the phone with questions about District Court procedure or general court information. The clerk strives to maintain an organized and efficient workflow, helping with all duties to make the office run smoothly. This position is essential personnel and subject to call-in during emergencies and adverse weather conditions.
Essential Duties and Responsibilities:
Process post-judgment filings such as Oral Exams, Garnishments, Writs of Execution, Motions, Liens, & Appeals. Verify judgment information on the filings. Enter the appropriate information into the data system and follow through with necessary action(s). Prepare civil status notices or deficiency notices when needed. Process judge?s rulings on motions. Pull & scan files for incoming work, order files from archive to be scanned.
Answers telephone & counter inquiries. Direct the public to the proper action/ agency. Provide necessary explanation to complete District Court form or on procedures.
Enters new civil complaints filed over the counter into the computer system and process new cases through file and serve, prepare transmittals for service of the summons. Enter reissues of summons and set the new trial date for the case. When cases are contested, enter information into the system and reset the trial date.
Minimum Qualifications:
Education:
High school diploma (or GED equivalent).
Experience:
One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal or financial service
Note:
A Bachelor?s Degree may substitute the required work experience.
A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.
A Paralegal Certificate may substitute the required work experience.
Knowledge, Skills, and Abilities:
Knowledge of:
Knowledge of District Court procedures, forms and documents pertaining to the Civil division
Knowledge of traffic and criminal filings and fees when cashier back up is needed
Skill in:
Customer service and handling problems tactfully and patiently.
Active listening, empathy, problem solving, and communication.
Accuracy and attention to detail.
Typing on a personal computer.
Ability to:
Ability to multi-task
Ability to work on a team and respect the Supervisor
Ability to set priorities and work efficiently
Ability to resolve complex as well as routine problems
Ability to operate a personal computer and systems needed for processing
Ability to communicate effectively with customers and co-workers
Ability to exercise tact and understanding in difficult situations
Ability to diffuse tense situations and not take things personally
Ability to learn new procedures and laws affecting Civil cases
Physical Requirements:
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
Equipment, Machinery and Tools:
Computer- enter all processing, type correspondence, print envelopes, check email
Copier- to make copies for customer, copies of judge?s order, status notices, etc.
Cash Register- ring up fines/ filings that are filed with the court
Fax Machine- to send requests for DSS orders, send orders to Sheriff Dept.
Printer- Print summonses, mailers, labels, etc.
Credit Card Machine- used to process credit card payments by customers
Time stamp- used to date and time stamp all correspondence
Telephone- to receive and make calls
Scanner ? Scan documents to case events
Software and Computer Skills:
Windows
Odyssey Case Management System to process cases
File & Serve ? to accept e-filings
Microsoft Word ? to process documents in Odyssey
Connect ? to submit timesheets, leave requests & employee evaluations
Outlook ? email
J-Portal ? use secure case search for related cases between parties in Domestic Violence/Peace Order cases
Excel ? spreadsheets
Microsoft Teams- to communicate with everyone in the department and in the Judiciary
Selection Process:
Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, “see resume” will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.
Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.
For further information please contact Talent Acquisition at [email protected].
The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [email protected] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.
Please find the Maryland Judiciary’s equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.
Title: Legal Secretary/Assistant/Receptionist
Company: Park, Nelson, Caywood & Jones, LLP
Location: Chickasha, OK
