Overview
Legal Secretary Jobs in Dublin, County Dublin, Ireland at Sedgwick Ireland
Title: Legal Secretary
Company: Sedgwick Ireland
Location: Dublin, County Dublin, Ireland
In partnership with our client, Sedgwick Ireland is seeking an experienced Legal Secretary.
Our client is a leading large law firm based in Dublin 2, providing a broad range of commercial and personal legal services.
This is a fully onsite role and offers an excellent opportunity to gain hands-on experience supporting senior partners in a fast-paced professional environment.
Key Responsibilities:
- Preparing, typing, and formatting legal documents, submissions and correspondence through use of the “Dictaphone” digital dictation system.
- Maintaining files in accordance with office procedures and the “Partner” document management system.
- Managing filing system for the team including indexing material, identifying, opening and retrieval of files, on a day-to-day basis.
- Collating, typing, copying, assembling, binding and dispatch of correspondence.
- Acting as main point of contact on behalf of the relevant solicitor/partner in relation to office functions and activities, answering queries as required and relaying information accurately, both internally and externally to third parties (clients, medical professionals, insurance companies, counsel) and the public. Responding on own initiative to general queries and requests for assistance.
- Managing, planning and maintaining diary/appointments to ensure time is managed effectively; opening and scanning post as required, assessing and prioritising same if required, actioning matters accordingly, responding to enquiries (mail, phone, in person, email), while always maintaining a high level of confidentiality.
- Scheduling meetings to include arrange time, location, venue and appropriate refreshments. Notifying participants. Circulating agenda and documentation to confirmed attendee and non-attendees. Drafting and sharing minutes/reports and appropriate correspondence. Identifying and collating relevant file(s) as they correspond to minutes/reports to enable easy access at meeting.
- Working to continuous deadlines, efficiently, while liaising with colleagues and stakeholders across the firm.
- Managing and adhering to the reporting requirements of various clients
- Organising travel arrangements.
Requirements, Skills and Qualifications:
- Previous Legal Secretarial experience is required; litigation experience is an advantage
- Leaving Certificate – ideally honours English.
- Secretarial Course with high scores in Typing and Accuracy.
- Detailed knowledge of legal procedures.
- Understanding of document management systems.
- Ability to work independently and as part of a team.
- Strong organisational and time-management skills.
- Excellent IT skills with attention to detail and accuracy.
- Excellent Communication and Interpersonal skills.
- Professional, reliable, dependable with courteous manner and ability to use discretion when dealing with firm matters, cases and individuals.
