Overview
Legal Secretary 7-9 (Organized Retail Crime – Limited Term) – Criminal Trials Division Jobs in Michigan at Prosecuting Attorneys Association of Michigan
Company Overview
At Walker Firm, we advocate for individuals seeking Social Security Disability (SSD) and Supplemental Security Income (SSI) benefits. With a commitment to compassion, efficiency, and results, we guide our clients through one of the most challenging moments in their lives.
Core Objective
To manage end‑to‑end medical records workflows—requesting, retrieving, indexing, and submitting all necessary documentation using Litify, Arctrieval, and third‑party portals—while ensuring compliance, cost‑effectiveness, and seamless case preparation for SSDI/SSI hearings.
Responsibilities
1. Medical Records Request & System Maintenance
Request records via Arctrieval and portals (Ciox, Sharecare, MRO, Chartswap) or direct outreach.
Generate and send HIT/MER and SSA‑827 forms to have SSA obtain medical records, when available.
Obtain medical records in response to SSA DDS Requests.
Reopen/dispute CNRs as needed.
Apply standardized naming conventions to all incoming records.
Upload only appropriate documentation (no duplicates/corrupted pages) to ERE; confirm successful upload.
Create and maintain accurate request statuses in Litify and Arctrieval.
2. Case Preparation, Calendar Coordination & Litigation Support
Track deadlines; ensure attorneys have complete records ≥ 5 business days before hearings; notify of any gaps.
Audit dashboards and email folders; maintain detailed notes.
3. Communication and Coordination
Liaise with clinics, law firms, third parties to request records, confirm contacts, and negotiate fee waivers.
Communicate with clients regarding signatures or updates; coordinate with attorneys, case managers, and OHO.
4. Vendor & Cost Management, Reporting & Analytics
Negotiate fee schedules and service agreements with records vendors.
Track retrieval costs; produce monthly spend reports versus budget.
5. Process Improvement, Training & SOP Development
Identify inefficiencies in workflows; recommend enhancements to templates, systems, and SOPs.
Document new processes in the operational playbook and update SOP manual.
Requirements
2+ years of experience in medical records or legal administration, preferably in SSD/SSI law.
Familiarity with SSA processes, ERE systems, and medical terminology.
Strong technical skills: experience with Litify, Arctrieval, Foxit, Docrio, and third-party request portals.
Excellent verbal and written communication skills.
Exceptional attention to detail and time management.
Ability to manage high-volume requests with varying deadlines.
Professionalism in dealing with clients, medical providers, and legal professionals.
Knowledge of HIPAA compliance standards and confidentiality protocols.
Preferred Experience
Bilingual is highly preferred (Spanish/English).
Prior work in SSD/SSI legal environment.
Familiarity with SSA forms (SSA-3368, SSA-827, SSA-1696, etc.).
Experience coordinating with OHO and navigating state bar resources.
Benefits:
Competitive salary commensurate with experience
Company provided breakfast on Fridays
4-hour workday on Fridays
Health, dental, and vision insurance (after 60 days of employment)
Paid time off and holidays
401(k) retirement plan
Opportunities for growth and professional development
We look forward to welcoming a detail-oriented professional to our growing team!
Job Type: Full-time
Pay: $23.00 – $25.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Application Question(s):
This position requires you to commute to Hermosa Beach, CA Monday-Friday. Is this a reliable commute for you?
Language:
Spanish (Preferred)
Ability to Commute:
Hermosa Beach, CA 90254 (Required)
Work Location: In person
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Title: Legal Secretary 7-9 (Organized Retail Crime – Limited Term) – Criminal Trials Division
Company: Prosecuting Attorneys Association of Michigan
Location: Michigan
