Overview
Legal Secretary Jobs in Dubai, Dubai, United Arab Emirates at FundingPips
Title: Legal Secretary
Company: FundingPips
Location: Dubai, Dubai, United Arab Emirates
Job Overview
The Legal Secretary provides administrative and organizational support to the Legal Department, ensuring the efficient management of legal documentation, correspondence, records, and departmental processes. The role requires excellent organizational skills, attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Administrative Support
- Provide administrative and secretarial support to the Legal Department.
- Manage calendars, meetings, appointments for the legal team.
- Prepare, format, proofread, and finalize legal documents, correspondence, reports, and presentations.
- Maintain organized electronic and physical filing systems for legal documents.
- Handle incoming and outgoing correspondence and maintain departmental records.
- Document Management
- Draft, edit, and format legal documents.
- Maintain contract databases and document management systems.
- Track contract execution status and ensure executed copies are properly archived.
- Maintain version control of legal documents and templates.
- Corporate Administration
- Assist with corporate secretarial matters, including maintaining corporate records and statutory documents.
- Coordinate document execution, notarization, legalization, certification, and apostille processes where required.
- Support company incorporation, licensing, and renewal processes with relevant authorities and service providers.
- Maintain registers relating to powers of attorney, corporate approvals, and legal entities.
- Legal Operations
- Monitor legal deadlines, contract renewals, notice periods, litigation deadlines, and compliance obligations.
- Coordinate signatures through electronic signature platforms and physical execution processes.
- Liaise with internal departments and external legal counsel regarding document requests and administrative matters.
- Assist with legal research and information gathering as requested.
- Compliance and Confidentiality
- Maintain strict confidentiality of legal and commercially sensitive information.
- Assist with internal compliance documentation and record-keeping.
- Ensure legal records are maintained in accordance with internal policies and applicable legal requirements.
- General Support
- Prepare meeting agendas and minutes for legal meetings when required.
- Assist in the preparation of reports and presentations for management.
- Support special legal projects and other administrative tasks assigned by the Legal Department.
Qualifications
Legal Secretarial qualification or equivalent experience is an advantage.
Experience
- 2–5 years of experience as a Legal Secretary, Legal Administrator, Executive Assistant within a legal department, or a similar role.
- Experience supporting an in-house legal department or law firm is preferred.
Skills and Competencies
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Exceptional attention to detail.
- High level of professionalism and discretion.
- Ability to prioritize multiple tasks and work under pressure.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with document management systems and electronic signature platforms.
- Familiarity with corporate governance and contract administration processes.
- Ability to work independently and collaboratively across departments.
