Overview
Legal Secretary Jobs in Washington DC-Baltimore Area at Binding Minds Inc. (Certified Disability Owned Business Enterprise)
Title: Legal Secretary
Company: Binding Minds Inc. (Certified Disability Owned Business Enterprise)
Location: Washington DC-Baltimore Area
Title – Legal Secretary Junior Role
Location – Washington DC
Hybrid Role
Full Time Permanent Role
Job Details –
Client is looking for Junior level candidate, 4-6 year experience at the maximum.
In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
Creates and maintains client/matter lists and communication lists.
Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports.
Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
Create and label CDs/DVDs and comprehensive understanding of firm’s privacy policy and encryption tools.
Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
Copies, scans, faxes, and prints documents and attachments.
Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
Receives deliveries of items such as faxes, files, and boxes, and routes them appropriately.
Makes conference room reservations, coordinates meals, multimedia, and other services as requested.
Coordinates travel arrangements through the Firm’s travel department as requested.
Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
In conjunction with the Records Department, assists with the organization and preparations of materials for storage. Assists with maintaining high density storage area.
May participate in the organization and planning of events.
ABOUT YOU
High School Diploma required, Associate Degree preferred.
Minimum of 3 years recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.
Experience working in a large law firm preferred.
Ability to work under pressure and complete job assignments in an accurate and timely manner.
Excellent communication skills and the ability to build effective internal and external client relationships.
Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Client. Working knowledge of database, and time and attendance tracking applications.
Typing speed of 70 wpm with high level of accuracy.
