Overview
Legal Secretary Jobs in Los Angeles Metropolitan Area at KP Recruiting Group
Title: Legal Secretary
Company: KP Recruiting Group
Location: Los Angeles Metropolitan Area
KP Recruiting Group is a consulting firm that provides leadership and exceptional talent to some of the world’s leading companies. Headquartered in the Midwest, KP Recruiting Group has successfully completed countless engagements across the United States. We represent clients in all industries and all sizes. Our mission is to provide exceptional client and candidate experiences in order to get the best possible results. On behalf of our client, we are excited to present the following confidential role. We look forward to hearing from you and discussing the opportunity!
**This is a full time permanent role**
**Hybrid schedule-3 days a week in office**
The Role:
Our leading law firm client is seeking a highly skilled Legal Secretary (Client Service Specialist) to support attorneys in the firm’s Litigation Practice Group. This role plays a key part in delivering high-level administrative and client service support to both internal teams and external stakeholders.
Job Duties:
Serve as a primary point of contact for client communications and meeting coordination
Manage a variety of administrative functions, including time and expense entry, billing support, opening new matters, preparing client presentations, and handling ad hoc projects
Maintain an in-office presence to support a collaborative work environment and facilitate cross-training, workflow optimization, and consistent support
Draft, proofread, and format litigation documents such as pleadings, motions, subpoenas, discovery requests, and correspondence, ensuring compliance with court rules and firm standards
Organize and maintain case files (electronic and physical) and monitor key deadlines and court dates
Coordinate court filings and apply subject matter expertise in litigation procedures and document requirements
Assist with discovery, document review, production, and manage e-Discovery projects, including coordination with vendors
Support the billing process by ensuring accurate timekeeping, applying billing codes, managing rate changes, and reviewing/preparing expense reports
Handle scheduling, calendar management, travel arrangements, and deadline tracking
Work overtime as needed to meet case or client demands
Required Skills & Proficiencies:
Proficiency with Intapp Time, Chrome River, iManage, and document management systems
High-level proficiency in MS Word, Outlook, Excel, PowerPoint, and related legal software and document comparison tools
Advanced knowledge of State and Federal court e-filing systems, and a comprehensive understanding of court rules
Strong command of English grammar, punctuation, and formatting standards
Excellent multitasking, organization, and communication skills with an emphasis on team collaboration and time management
Proven ability to work effectively in a fast-paced, high-volume litigation environment and coordinate across departments
Qualifications:
Minimum of 8 years of experience supporting a litigation practice group
An Associate’s or Bachelor’s degree preferred
Notary certification preferred
Company Benefits:
Medical/Dental/Vision/Prescription
Generous Vacation Policy
401k with Roth option & 8% Company Match
Profit Sharing
Annual Bonus Potential
9 Paid Holidays (8 Static and 1 Floating)
Tuition Reimbursement Program
Employee Assistance Program
Company Paid Life Insurance
Short- & Long-Term Disability
Annual Merit Raises
Opportunities for Internal Mobility
Professional Development Opportunities
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Company Discounts on products, goods, services, electronics, automotive, travel & more!
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