Overview
Legal Secretary Jobs in Wells, ME at Holmes Legal Group, LLC
POSITION SUMMARY:
The Administrative Assistant I, under the direct supervision of the Elder Services Division Director, facilitates the efficient operation of the Elder Services Division by performing a variety of clerical and administrative support tasks.
ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)
Answers phone, fields initial questions, directs callers to appropriate staff, resolves administrative questions.
Welcomes and directs visitors and clients.
Collects data, performs data entry, tracks and retrieves information, compiles data, and creates reports.
Records management, filing, maintaining, archiving and retrieving documents.
Composes, proofreads, and routes correspondence.
Completes, prepares, processes, routes, and tracks various forms and other documents.
Assists with developing various informational materials to include assembling, organizing and distributing.
Coordinates, organizes, and schedules meetings and travel.
Oversees business/accounting processes within the department such as accounts receivable and accounts payable functions, preparing and submitting disbursement vouchers or checks, making deposits, reconciling travel and following internal controls procedures.
Assists with event planning and projects.
Assists with organizing work procedures or schedules and communicating instructions to volunteers, student and elder workers.
Acts as liaison or main point of contact, providing information, fielding questions, and connecting with other staff, services or resources.
Relays concerns, issues, and recommendations for resolution.
Maintains office supplies.
Coordinates maintenance and repairs of office equipment, performs basic troubleshooting of office equipment.
Attends meetings and records minutes, participates in trainings.
Maintains and upholds strict confidentiality.
ADDITIONAL RESPONSIBILITIES:
All other job-related duties as assigned.
CONTACTS:
Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, Executives, Board of Directors, customers and outside vendors/service providers.
PHYSICAL REQUIREMENTS:
Position primarily sedentary with prolonged sitting, keyboarding and reading with occasional lifting of maximum of 25 pounds. Physical factors include constant sitting, use of hearing, and typing; frequent use of near vision, smelling, midrange vision, far vision, depth perception, color and field of vision; occasional standing and walking; occasional carrying, lifting, pushing pulling maximum of 25 pounds; occasional climbing, stooping, kneeling, reaching and manual handling and bending. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Potential hazards include constant client contact frequent exposure to computer use.
REQUIREMENTS:
Education: High School diploma or equivalent required. Associates degree in Office Administration, Business Administration or related field preferred.
Experience: Minimum of 2 years of administrative support experience required.
Certification/License: Will be required to undergo and successfully pass a background check. Must have a valid driver’s license and be insurable by the Sault Tribe Insurance Department. Must comply with annual driver’s license review and insurability standards with the Sault Tribe Insurance Department. Will be required to complete and pass pre-employment drug testing.
Knowledge, Skills and Abilities: Adherence to strict confidentiality of sensitive information required. Experience working with Native American communities or Tribal governments preferred. Knowledge of Tribal governance, sovereignty, and culturally responsive practices preferred. Knowledge of or ability to learn tribal programs and services, tribal organizational structure, divisions, departments, program supervisors, staff, and other appropriate contacts required. Excellent written and oral communication skills required. Must be computer proficient with working knowledge of Microsoft Office Suite or similar software. Demonstrated experience with spreadsheets and word processing software required. Prior experience using JD Edwards accounting software preferred. Must have experience with records management systems and have knowledge of clerical practices and procedures. Ability to operate and troubleshoot standard office equipment is required. Must be organized and have the ability to multitask, prioritize work and meet project deadlines. Must be friendly, professional, and have excellent customer service skills. Must maintain strict confidentiality. Native American preferred.
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Title: Legal Secretary
Company: Holmes Legal Group, LLC
Location: Wells, ME
