Overview
Legal Secretary Jobs in Newark, New Jersey, USA at Murphy Schiller & Wilkes LLP
Murphy Schiller & Wilkes LLP (MSW) is a boutique law firm servicing the commercial real estate and construction industries. Headquartered in Newark, New Jersey, the firm provides expertise in transactional, corporate, finance, land use, and litigation matters. The firm’s attorneys represent businesses, investors, and lenders in complex transactions and litigation, as well as advising clients on planning, zoning, development approvals, and securing real estate incentives.
Founded to deliver effective and creative legal services, the firm boasts a team with broad public and private sector experience from top national law firms and high-level governmental positions.
Job Description
As a Legal Secretary at Murphy Schiller & Wilkes LLP, you will play a crucial role in supporting our attorneys and ensuring the smooth operation of our legal practice. Your responsibilities will include a variety of administrative and clerical tasks, as well as direct support to our legal team.
Key Responsibilities
Administrative Support :
Provide comprehensive administrative support to attorneys, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Document Preparation :
Draft, format, and proofread legal documents, correspondence, and reports. Ensure all documents are accurate and comply with legal standards.
File Management :
Maintain and organize both physical and electronic files. Ensure all documents are filed correctly and are easily accessible.
Client Interaction :
Serve as a point of contact for clients, answering phone calls, responding to emails, and addressing client inquiries in a professional and courteous manner.
Court Filings :
Prepare and file legal documents with courts and other relevant authorities. Ensure all filings are completed accurately and within deadlines.
Research :
Conduct basic legal research and gather information as needed to assist attorneys with case preparation.
Billing and Invoicing :
Assist with the preparation and processing of client invoices. Track billable hours and ensure accurate billing records.
Office Coordination :
Assist with general office duties, including ordering supplies, managing office equipment, and coordinating with vendors.
Qualifications
Education :
High school diploma or equivalent required. Associate’s or Bachelor’s degree in a related field preferred.
Experience :
Minimum of 2 years of experience as a legal secretary or in a similar administrative role within a law firm.
Skills :
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint);
Excellent written and verbal communication skills;
Strong organizational and time-management abilities;
Attention to detail and accuracy in all tasks;
Ability to handle sensitive and confidential information with discretion;
Familiarity with legal terminology and procedures;
Experience with legal research tools and case management software is a plus.
Personal Attributes
Ability to work independently and as part of a team.
Strong problem-solving skills and the ability to prioritize tasks effectively.
High level of integrity and ethical standards.
Competitive salary commensurate with experience.
Comprehensive health, dental, and vision insurance.
Retirement plan with employer contributions.
Paid time off and holidays.
Opportunities for professional development and career advancement.
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Title: Legal Secretary
Company: Murphy Schiller & Wilkes LLP
Location: Newark, New Jersey, USA
Category: Law/Legal (Legal Secretary), Administrative/Clerical (Legal Secretary)
