Overview
Legal Secretary Jobs in New York City Metropolitan Area at Ikon Search
Title: Legal Secretary
Company: Ikon Search
Location: New York City Metropolitan Area
A leading national law firm is seeking an experienced Litigation Legal Secretary to provide high-level administrative and secretarial support to a team of attorneys. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, adaptable, and capable of exercising sound judgment.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to a team of five or more attorneys
- Deliver high-quality client service and contribute to overall operational excellence
- Manage document production, including editing, formatting, redlining, and preparing tables of contents and authorities
- Assist with billing processes, including editing proformas and coordinating with billing personnel
- Handle telephone support and general administrative tasks, ensuring responsiveness and professionalism
- Coordinate attorney schedules, meetings, and travel arrangements; reserve conference rooms and arrange meeting logistics
- Prepare and process internal documentation such as expense and messenger vouchers
- Monitor workload and deadlines, communicating effectively with attorneys to ensure timely completion of projects
- Provide flexible support across teams and assist with onboarding new staff as needed
- Maintain knowledge of firm policies and administrative procedures
- Perform additional duties as assigned
Qualifications
- Minimum of 7 years of law firm experience supporting multiple attorneys (5+ preferred)
- Strong knowledge of legal terminology and litigation procedures
- Advanced proficiency in Microsoft Word (styles, track changes, document comparison)
- Working knowledge of Microsoft Excel, PowerPoint, Outlook, and Adobe Acrobat Pro
- Excellent written and verbal communication skills
- Strong attention to detail, organization, and ability to multitask effectively
- Ability to work both independently and collaboratively in a team environment
- Commitment to delivering high-quality client service
