Overview
Legal Secretary Jobs in Riyadh, Saudi Arabia at Xec-T Consultancy
Title: Legal Secretary
Company: Xec-T Consultancy
Location: Riyadh, Saudi Arabia
We are currently recruiting an experienced Legal Secretary for our client in Riyadh. KSA. The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organizational skills coupled with the ability to be detail-oriented.
Responsibilities
First point of contact/representative for clients
Assists and supports lawyers and paralegals with their work as needed.
Enhances attorney effectiveness by providing information-management support and representing the attorney to clients and others.
Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
Organizes client conferences, and attorney meetings by scheduling couriers, court reporters, expert witnesses, and other parties, and by coordinating preparation of charts, graphs, and other courtroom visuals.
Prepares expense reports and generates revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; and anticipating changes in litigation or transaction preparation requirements.
Represents attorney by communicating on their behalf and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to attorney.
Maintains client confidence by keeping client/attorney information confidential.
Develops and maintains filing and retrieval systems, as well as digital archive systems.
Records and documents meeting discussions, maintains transcripts, documents, and maintains evidence.
Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products.
Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.
Qualifications
Bilingual Arabic
Strong Legal experience
High school degree or equivalent experience
Strong organizational and communication skills
Expertise (Outlook, Excel, Word, PowerPoint, etc.)
