Overview
Legal Secretary Jobs in London Area, United Kingdom at Capstone Property Recruitment
Title: Legal Secretary
Company: Capstone Property Recruitment
Location: London Area, United Kingdom
Legal Secretary
Location: Mayfair
Salary: Up to £35,000
Overview:
An exciting opportunity for a Legal Secretary to join a prestigious international real estate investor and developer. The successful candidate will provide legal and administrative support to the General Counsel Europe & America and the Paralegal, assisting with corporate governance, legal compliance, and corporate operations.
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Key Responsibilities:
Legal Support:
• Assist in legal matters, including administering NDAs, consultant appointments, and additional service letters.
• Ensure all executed documents are retained in accordance with company policies and stored electronically using platforms such as Conject, Salesforce, and other collaboration systems.
• Provide ad-hoc support to project teams as required.
Company Secretarial Duties:
• Liaise with joint venture partners and company secretarial teams to maintain an updated Board Meetings calendar.
• Draft Notices, Agendas, and prepare Board Packs.
• Maintain a comprehensive and organised database of corporate documents, ensuring accuracy and compliance.
• Manage Company Books, including electronic versions.
• Handle corporate filings, ensuring all deadlines are met in compliance with legal requirements.
• Update Organisation Charts and Company Overview Spreadsheets.
• Circulate resolutions and take Board Meeting minutes, ensuring timely distribution to Board Members.
Administrative Duties:
• Oversee electronic filing for UK-managed projects.
• Coordinate legal meetings and manage the General Counsel’s diary, including scheduling Board and Shareholder Meetings.
• Assist with typing, formatting, and amending contracts, legal documents, and correspondence.
• Perform general administrative duties aligned with the role.
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Key Accountabilities:
• Ensure legal paperwork is accurately maintained, reviewed, and circulated.
• Provide comprehensive administrative support to the Legal Department.
• Assist development teams with board reports.
• Support administration teams with legal documentation.
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Key Relationships:
Internal:
• Legal Department
• Development, Investment, Finance, Sales & Marketing, Contracts & Procurement, and HR teams
• Internal Audit, Compliance, and Risk Management teams
External:
• External legal service providers
• Joint venture in-house legal and company secretarial teams
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Candidate Requirements:
Qualifications:
• Degree-level education, preferably in a legal-related field.
Experience:
• 3+ years’ experience in a corporate legal environment.
Skills & Competencies:
• Highly organised, methodical, and efficient.
• Strong attention to detail and accuracy.
• Good understanding of legal and corporate governance matters.
• Sound judgment and the ability to manage confidential information.
• Resilient and able to work under pressure.
• Excellent written and verbal communication skills with strong presentation abilities.
• Strong interpersonal skills and ability to build professional relationships.
This role is ideal for a proactive and detail-oriented Legal Secretary looking to contribute to a fast-paced and dynamic environment within a leading global real estate organisation. Please contact Sam Lee on 020 3757 5000 or email [email protected].
