Overview
Legal Receptionist Jobs in Orlando, FL at O’Mara Law Group
About Us
O’Mara Law Group is a highly respected law firm based in Orlando, Florida, known for providing exceptional legal services in both family and criminal law. Our team is dedicated to professionalism, client advocacy, and excellence in every aspect of our work. We are seeking a personable, detail-oriented, and reliable Receptionist to join our team as the first point of contact for clients, visitors, and vendors.
Position Overview
The Receptionist serves as the face of O’Mara Law Group, providing a welcoming and professional atmosphere for all who interact with the firm. This role is central to ensuring smooth day-to-day operations, handling client intake at the front desk, managing calls, scheduling, and supporting administrative functions to help the firm deliver outstanding client service.
Key Responsibilities
- Greet client’s visitors and vendors with professionalism and warmth ensuring a welcoming and positive first impression.
- Answer screen and route incoming calls promptly and accurately while taking clear and detailed messages when necessary.
- Manage the front desk and reception area ensuring it remains organized, presentable and reflective of the firm’s professional image.
- Schedule and confirm client appointments, consultations and meetings using the firm’s designated software systems.
- Support new client intake by providing necessary forms verifying information and coordinating details with attorneys and paralegals.
- Handle all incoming and outgoing mail deliveries and courier services efficiently and accurately.
- Provide general administrative assistance including filing, scanning, copying and document management.
- Oversee the firm’s E-Filing email inbox ensuring timely processing and communication of all filings.
- Maintain the highest level of confidentiality and discretion in handling client and firm matters.
- Collaborate with the administrative team to support firmwide projects, events and operational needs as required.
- Maintain cleanliness and organization of common areas including the kitchen pantry and break spaces ensuring supplies and cleaning materials are replenished as needed.
- Monitor and maintain an updated inventory list of office supplies and coordinate orders as necessary.
- Keep the firm’s internal staff directory accurate and up to date.
- Maintain a daily call log for recordkeeping and quality assurance purposes.
- Exhibit a consistently positive and professional attitude while fostering teamwork collaboration and mutual respect across the firm.
Qualifications
- High school diploma or equivalent required; associate degree or additional education preferred.
- Prior receptionist, administrative, or customer service experience (law firm or professional services preferred).
- Excellent communication and interpersonal skills, both verbal and written.
- Strong organizational skills with the ability to multitask and manage time effectively.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort learning legal practice software (Smokeball, Paylocity, etc.).
- Professional demeanor, punctuality, and reliability are essential.
- Ability to remain calm and approachable in fast-paced or sensitive situations.
Why Join O’Mara Law Group
- Be part of a respected law firm with a strong reputation in Orlando and beyond.
- Work in a collaborative, supportive, and professional environment.
- Opportunities to learn and grow in a legal setting.
- Competitive compensation and benefits package.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have Law Firm experience?
- What is your salary expectation?
Experience:
- Receptionist: 1 year (Required)
Work Location: In person
Title: Legal Receptionist
Company: O’Mara Law Group
Location: Orlando, FL
Category:
