Overview
Legal Personal Assistant Jobs in City Of London, England, United Kingdom at AJ Chambers ®
Title: Legal Personal Assistant
Company: AJ Chambers ®
Location: City Of London, England, United Kingdom
AJ Chambers are working with a top International Law Firm who has an exciting opportunity for a Legal PA to join the Corporate team in their prestigious offices in the City of London.
The role will be full time on a hybrid working pattern.
Roles and Responsibilities:
Project Co-ordination
Distribute and co-ordinate appropriate support for specific client projects
Set up processes for client matters through liaison with Partners, Fee Earners and client contacts
Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks
Identify and act upon process improvements across the team to enhance both internal and external client services
Client Relationship Management
Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner
Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction
Arrange client meetings and ensure efficient responses to written and verbal client queries
Communication
Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner
Financial
Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner
Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts
Process invoices and expenses on the online system, currently Chrome
Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach
Produce standard financial and time reports through the system
Administrative
Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner
Monitor and track all tasks and prioritise accordingly
Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements
Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering
Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
Arrange for the photocopying, scanning, printing and filing to be carried out by the team
Arrange for files to be opened, closed and maintained
Supervise Client Services Administrators’ record keeping and general filing tasks
Other Duties and Responsibilities
Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods)
Short dictations and basic amendments and document updates
Conflict searches, file opening and risk assessment forms
Drafting letters of engagement
Updating and maintaining integrity of information held in Outlook, InterAction and 3E
Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager
Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
Person Specification
Accurate typing speed of at least 60 words per minute
Advanced knowledge and experience of using Software including all Microsoft Office packages
Experience of using Practice Management systems
For further information please contact Jess Dodman to discuss in more detail.
