Overview
Legal PA – One Year Fixed Term Contract Jobs in Dublin, County Dublin, Ireland at A&L Goodbody LLP
Title: Legal PA – One Year Fixed Term Contract
Company: A&L Goodbody LLP
Location: Dublin, County Dublin, Ireland
We are looking for a Personal Assistant (PA) to become part of our Disputes and Investigations Team within our Litigation department, which serves prominent domestic and international clients. This position presents an exciting opportunity for the right individual to collaborate with a dynamic and friendly team, as well as other PAs within Ireland’s premier law firm.
The PA will be tasked with delivering a comprehensive secretarial service. This role is perfectly suited for a highly organised and motivated PA who enjoys engaging with a diverse range of individuals throughout the organization.
Requirements
The responsibilities of this role will encompass:
Performing extensive management of calendars and emails, including proactive monitoring and addressing actions as necessary will be a key part of this role. The candidate should have experience of reading and triaging mailboxes
Assuming responsibility for monthly invoicing to ensure it meets client specifications accurately
Communicating with clients regarding invoicing inquiries in collaboration with the Finance team
Assisting in the client onboarding process, organizing Letters of Engagement, and maintaining electronic files
Accurately typing and generating emails and documents
Coordinating travel and accommodation arrangements for partners and other team members
Providing administrative support for business development initiatives
Demonstrating proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant document management systems (e.g., iManage platform)
Collaborating and communicating with department lawyers and working alongside cross-departmental teams
Setting up MS Teams conference calls
Managing expense reports for assigned personnel
Creating and coordinating PowerPoint presentations
Working with the IT team to arrange meetings and seminars
Updating and maintaining lawyers’ Continuing Professional Development (CPD) records
Managing and updating the Client Relationship Database
The ideal candidate will have:
A minimum of 6 years of experience as a Legal PA providing support to senior personnel in a professional services setting
Proficient in MS Office applications, including PowerPoint and Excel, with a track record of producing high-quality and precise work
A post-secondary qualification, such as a diploma or certificate in secretarial studies; however, relevant work experience may be accepted as a substitute
Demonstrates a strong commitment to maintaining integrity, discretion, and confidentiality
Flexible work style with a proven capacity to operate independently while functioning effectively within a team
Highly organized and possesses exceptional attention to detail
Enthusiastic and capable of contributing effectively as a member of a PA team in support of partners and other staff
