Overview
Legal Office Services Specialist Jobs in New York, NY at Epiq Systems, Inc.
Trusts & Estates Group Legal Administrative Assistant – Portland, ME
Job Summary
Provides legal administrative support for the Trust and Estates Practice Group. Maintains positive contact with clients and coworkers; observes confidentiality in all client and firm-related matters. Position is based in the Portland, Maine office.
Responsibilities
Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute documents to clients, attorneys, and staff. Ensure deadlines are anticipated and met.
Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly. Assist callers as appropriate in attorney’s absence. Refer callers to other attorneys and respond to inquiries when appropriate.
Sort, date stamp, and distribute incoming and outgoing mail promptly upon receipt several times a day. Open and review materials as directed.
Transcribe and edit correspondence, documents, memoranda, and project work in the production of legal documents. Compose routine correspondence for attorney signature.
Coordinate conferences, meetings, and appointments for attorneys and clients, including conference room scheduling, meals, beverages, preparation of materials, and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel, and car reservations for attorneys and clients.
Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance of commitment.
Prepare bills monthly. Edit and finalize bills to ensure accuracy.
Coordinate preliminary conflict checks through the automated system to ensure attorney and firm ability to represent potential client.
Set up, organize, and maintain firm files. Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested.
Coordinate mass mailings, including filings with state, federal, and bankruptcy courts.
Perform a variety of administrative functions including processing new matter reports, preparing expense reports, tracking CLE credits, etc.
Work collaboratively with others across the firm to meet the needs of attorneys firmwide.
Follow up on requests made by attorneys, paralegals, and clients.
Perform other functions as requested or needed.
Knowledge, Skills, and Abilities Required
Ability to demonstrate a high degree of professionalism and interpersonal skills, including maintaining positive contact with clients, attorneys, and coworkers.
2+ years prior experience in estate planning and administration.
Bachelor’s degree preferred.
Demonstrated ability to be a team player. A can-do attitude.
Strong problem-solving skills.
Strong technical aptitude. Intermediate Microsoft Word skills required. Advanced Microsoft Word skills preferred. Proficiency with Microsoft Excel, PowerPoint, and databases.
Excellent written and oral communication skills.
Meticulous attention to detail to ensure the highest quality work product for the client.
Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints.
To apply, please submit your cover letter and resume to Maria Gaetani at [email protected].
Title: Legal Office Services Specialist
Company: Epiq Systems, Inc.
Location: New York, NY
