Overview
Legal Office Manager $75k-$100k Jobs in Manhattan, NY at Whitman Transition Advisors Job Community
Title: Legal Office Manager $75k-$100k
Company: Whitman Transition Advisors Job Community
Location: Manhattan, NY
Legal Office Manager to join and grow with our premiere dynamic law firm NYC client. This pivotal role oversees day-to-day office operations, manages support functions for a team of attorneys, and ensures the smooth execution of legal and administrative processes. The ideal candidate brings strong experience in legal operations, a collaborative mindset, and a commitment to contributing to a growing team with expanding responsibilities.
Responsibilities:
· Organize, manage, and maintain legal documents, including case files, pleadings, contracts, and correspondence, ensuring accurate and timely filing in NY, NJ, and Federal courts.
· Prepare and coordinate the filing of legal documents such as briefs, motions, and discovery requests.
· Manage attorney calendars, including court appearances, deadlines, meetings, and travel arrangements.
· Provide high-level administrative support, including answering phones, drafting correspondence, managing emails, and directing inquiries.
· Communicate professionally with clients, court personnel, opposing counsel, and external parties as needed.
· Oversee daily NYC office operations, including ordering and maintaining office supplies, equipment, and facilities in collaboration with headquarters.
· Coordinate workspace and logistical needs for new and visiting attorneys; partner with IT to ensure timely access to systems and equipment.
· Utilize firm systems including NetDocuments (or similar document management systems), Best Authority (for generating Tables of Authorities and Tables of Contents), and SurePoint (or comparable billing and timekeeping software).
· Foster a professional, organized, and collaborative office environment.
Qualifications:
· Minimum of 3+ years of experience in a legal support or office management role within a law firm setting.
· Bachelor’s degree in Legal Studies, Business Administration, or a related field.
· Proficiency in Microsoft Word and Outlook, with a strong ability to quickly learn new applications and systems.
· Experience with e-filing in State (NY/NJ) and Federal courts.
· Familiarity with document management systems such as NetDocuments.
· Experience using Best Authority to generate tables of authorities and tables of contents.
· Prior experience with SurePoint or similar legal billing platforms.
· Excellent organizational, multitasking, and time management skills.
· Strong communication and interpersonal skills with a client-service mindset.
· Ability to anticipate needs, maintain confidentiality, and adapt effectively in a fast-paced legal environment.
