Overview
Legal Office Assistant Jobs in Plantation, Florida, USA at Hci Group
Job Details
Plantation – Plantation, FL
Hybrid
Description
JOB SUMMARY
The Legal Office Assistant will perform legal secretarial duties, coordinate office activities and provide office administration. This position offers a hybrid work environment, reporting to our office in Plantation, FL and requires candidates to live within 60 miles of the office.
ESSENTIAL FUNCTIONS
Proactively support attorneys, as directed
Receive and greet visitors, answer telephone calls, and respond to general inquiries such as whether or not hearings are going forward
Sort, open, log and distribute incoming mail and electronic mail and upload to case files
Coordinate and set hearings, depositions, mediations and other relevant events
Manage attorney calendars, including calendaring due dates for the responses to complaints and discovery
Prepare, file and serve legal documents such as notices of email designation, notices of appearance, notices of deposition and notices of the hearing
Assist with releases, prepare joint stipulations for dismissal and proposed orders for dismissal, as well as actively following up as needed
Use electronic filing systems in Florida such as the Florida Courts E-Filing Portal and eCourtsey
Compose routine letters, memoranda and reports
Proofread and correct documents for grammar, spelling, punctuation, format and syntax
Coordinate office supplies, equipment and repair/maintenance services through the Corporate Office
Assist with the preparation of expense reports, time keeping and other similar records
REQUIRED SKILLS & EXPERIENCE
Minimum of two (2) years of legal office experience
Property insurance defense and litigation experience preferred
Must be self-managed and be able to work independently
Solid organizational skills and strong attention to detail in meeting deadlines
Advanced knowledge of software applications including Microsoft Outlook, Word and Excel
Must have the ability to use Florida’s web based systems such as the Florida Courts E-Filing Portal and eCourtsey.
Ability to accurately process a variety of tasks and high volumes of work in a fast-paced environment
Excellent interpersonal and communication skills both verbally and written
Holds a high level of professionalism
EDUCATION & TRAINING
Associates’ Degree or five (5) years legal office experience required;
Bachelor’s degree strongly preferred
LICENSES OR CERTIFICATIONS
None
HYBRID WORKING & COLLABORATION WEEKS
To foster HCI’s commitment to creating a collaborative work environment, remote workers will be required to report to a central office location for one week every quarter for collaboration, team building, and educational exercises. Attendance during collaboration weeks is a vital component of our team culture, and therefore mandatory unless exceptions are approved through Human Resources. Additionally, employees may be asked to report to the office outside of collaboration weeks as project requirements, team meetings, or other organizational needs that necessitate in-person collaboration occur.
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Title: Legal Office Assistant
Company: Hci Group
Location: Plantation, Florida, USA
Category: Administrative/Clerical, Law/Legal
