Overview
Legal Intake Specialist / Legal Assistant Jobs in Brentwood, TN at Cole Law Group, P.C.
Legal Intake Specialist / Legal Assistant
Full-Time | In-Office | Brentwood, TN
About Us
Cole Law Group, PC is a growing and respected civil litigation firm located in Brentwood, Tennessee. We represent clients in matters involving family law, defamation, business disputes, employment issues, and privacy rights. We are committed to delivering excellence in legal services while fostering a supportive, professional, and collaborative work environment.
As our firm expands, we are seeking a personable and highly organized Legal Intake Specialist / Legal Assistant to serve as the point of contact for prospective clients and to support our attorneys and staff with essential administrative and legal tasks. This position is ideal for someone who enjoys client interaction, thrives in a fast-paced environment, and is interested in building a career in the legal field.
Position Overview
The Legal Intake Specialist / Legal Assistant is responsible for professionally managing potential clients including scheduling consultations and ensuring all case information is accurately documented. In addition, this position provides general administrative and clerical support to the legal team.
Key Responsibilities
- Answer phones and responding to online inquiries in a courteous and professional manner.
- Conduct comprehensive intake interviews to gather critical client and case details.
- Accurately enter and maintain client information using the firm’s case management system.
- Coordinate scheduling of consultations and follow up on pending leads.
- Draft and send intake-related correspondence and routine legal documents.
- Maintain strict confidentiality and uphold high standards of professionalism.
- Assist with filing, scanning, calendaring, and document organization.
- Provide administrative support to attorneys and paralegals as needed.
Qualifications
- 1+ year of experience in an office setting (sales or administrative support preferred).
- Excellent verbal and written communication skills, with a pleasant and professional phone presence.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office (Word, Outlook, Excel); ability to quickly learn legal CRM or case management software (e.g., Clio, Lawmatics).
- Ability to handle confidential information with discretion.
- Customer service mindset and ability to remain calm and effective under pressure.
- Associate’s or bachelor’s degree required.
Work Schedule
- Full-time, in-office position
- Monday–Friday, 8:30 AM to 5:30 PM
Compensation & Benefits
- Competitive salary based on experience
- Health, dental, and vision insurance
- 401(k) with employer matching
- Paid time off (vacation, sick leave, and holidays)
- Opportunities for professional growth and advancement
- Collaborative and supportive team culture
Why Join Us?
At Cole Law Group, you’ll be part of a team that values integrity, professionalism, and results. We are proud to maintain a positive workplace where employees are respected and encouraged to grow. If you are enthusiastic, dependable, and eager to contribute to a high-performing legal team, we would love to hear from you.
Cole Law Group, PC is an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $42,500.00 – $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Brentwood, TN 37027 (Required)
Ability to Relocate:
- Brentwood, TN 37027: Relocate before starting work (Required)
Work Location: In person
Title: Legal Intake Specialist / Legal Assistant
Company: Cole Law Group, P.C.
Location: Brentwood, TN
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