Overview
Legal Executive Assistant/Law Firm Jobs in New York, New York, USA at Kay Search Group
Location: New York
Legal Executive Assistant (Global Law Firm)
Position: Legal Executive Assistant (Global Law Firm)
Location: New York, NY (Hybrid WFH)
Company: Globally Recognized AM 100 Law Firm
Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Summary:
A U.S. based Law Firm is actively seeking an Executive Assistant/Coordinator. This position will be responsible for providing concierge-style, high-level assistance to a high-level executive and team, which includes handling travel/visa coordination, document management, business development, and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
This firm is committed to being the employer of choice by working together to create an environment in which each of our people can grow, take initiative, and develop a fun, fulfilling, and financially rewarding career. This is a great opportunity to join a growing team!
Responsibilities for Legal Executive Assistant:
Develop project strategies to ensure efficient completion of tasks
Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
Consult with the Firm’s support departments and internal staff at all levels, verifying the accuracy of completed work
Coordinate with other Firm offices, both domestic and international
Assist with Department initiatives and special projects
Assist with preparing materials for presentations and conferences
Enter attorneys’ time records and submit attorneys’ expense reports
Assist with calendaring and scheduling requests
Organize and facilitate conference and video calls
Prepare engagement letters and new matter memos for new clients and matters
Assist with new-business conflicts process
Assist in promoting business development, entering business activities, and coordinating with the Marketing department
Requirements for Legal Executive Assistant:
Bachelor’s Degree preferred
5+ years of related administrative experience in a law or professional services firm
Understanding or experience working with travel visa and immigration forms a plus
Proficiency with Microsoft Excel, Word, and Power Point
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Ability to work independently
Ability to handle sensitive matters and maintain confidentiality
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative and Legal
Industries: Law Practice and Professional Services
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Title: Legal Executive Assistant/Law Firm
Company: Kay Search Group
Location: New York, New York, USA
Category: Law/Legal, Administrative/Clerical
