Overview
Legal Executive Assistant Jobs in San Jose, USA at Robert Half
Description
Overview
The Legal Executive Assistant provides high-level administrative and operational support to attorneys, ensuring efficient practice management, exceptional client service, and smooth day-to-day workflow. This role requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced legal environment. The Legal Executive Assistant role is vital in managing the flow of information while screening, organizing and prioritizing requests from both internal and external clients.
If interested in this role and open to fully in-office Monday – Friday in San Jose, CA, apply today!
Responsibilities
– Provide proactive, confidential executive-level support to attorneys, acting as a trusted partner and primary point of contact
– Manage complex calendars, inboxes, travel, and meeting logistics across multiple time zones
– Draft, edit, proofread, and format correspondence, presentations, and legal and business documents
– Coordinate new client and matter intake, maintain client records, and ensure accurate document and email filing
– Serve as a gatekeeper by prioritizing requests, managing competing deadlines, and following through independently
– Support billing and expense processes, including time entry review, proformas, invoicing coordination, and expense reconciliation
– Assist with internal and external meetings, business development activities, and client communications
– Maintain organized electronic and paper files in compliance with firm policies
– Collaborate with internal teams and cross-train to ensure consistent coverage and service quality
Requirements
Qualifications
– College degree or equivalent experience
– Advanced proficiency with Microsoft Office, especially Outlook, Word, Excel, and Power Point
– Strong organizational skills with the ability to manage multiple priorities and deadlines
– Excellent written and verbal communication skills
– Professional demeanor, sound judgment, and a proactive, service-oriented mindset
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app () and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use () and Privacy Notice () .
Title: Legal Executive Assistant
Company: Robert Half
Location: San Jose, USA
Category:
