Overview
Legal Executive Assistant Jobs in New York City Metropolitan Area at Addison Group
Title: Legal Executive Assistant
Company: Addison Group
Location: New York City Metropolitan Area
Role: Legal Executive Assistant
Location: Manhattan, NYC
Industry: Legal Services
Schedule: Monday–Friday | 9:30am–5:30pm (Hybrid: Monday–Thursday onsite, Friday remote)
Employment Type: Direct Hire
Salary: $90K–$120K
Benefits: Medical, Dental, Vision (effective Day 1), 401(k), discretionary bonus
About Our Client
Addison Group is partnering with a prestigious global law firm recognized for its collaborative culture, commitment to excellence, and industry-leading legal services. The firm is seeking an experienced Legal Executive Assistant to provide high-level executive support to senior attorneys in a fast-paced, client-focused environment. This position offers the opportunity to work alongside accomplished legal professionals while serving as a trusted partner in managing daily operations and delivering exceptional client service.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Legal Executive Assistant to provide executive-level support to attorneys within a demanding legal practice. This role requires exceptional judgment, discretion, and the ability to anticipate needs while managing multiple priorities in a fast-paced environment.
The ideal candidate will have extensive experience supporting senior-level executives or attorneys, managing complex calendars, coordinating travel, handling confidential communications, and overseeing administrative and operational responsibilities with minimal supervision.
Key Responsibilities
Executive & Administrative Support
- Provide high-level administrative support to attorneys and legal professionals
- Draft, edit, proofread, and format correspondence, presentations, and legal documents
- Organize, maintain, and archive electronic and physical files in accordance with firm policies
- Manage document storage within document management systems
- Exercise sound judgment while handling confidential and sensitive information
- Act as a trusted gatekeeper by screening, prioritizing, and managing incoming requests
Calendar & Meeting Management
- Manage complex calendars across multiple attorneys, clients, offices, and time zones
- Coordinate internal and external meetings, conference rooms, video conferencing, and meeting logistics
- Anticipate scheduling conflicts and proactively resolve competing priorities
- Ensure attorneys are prepared for upcoming meetings, deadlines, and commitments
Travel Coordination
- Coordinate domestic and international travel arrangements
- Maintain travel profiles, frequent flyer information, passport details, and travel preferences
- Prepare travel itineraries and manage travel-related logistics
Client Relationship Management
- Deliver exceptional service to internal and external clients
- Serve as a primary point of contact while maintaining professionalism and discretion
- Build strong relationships with attorneys, clients, and business professionals
- Independently manage requests and follow through to successful completion
Billing & Expense Management
- Process and reconcile business expenses in expense management systems
- Review calendars, emails, and supporting documentation to accurately classify expenses
- Manage attorney time entry and proactively ensure deadlines are met
- Coordinate with billing teams to review pre-bills, facilitate revisions, and support timely client invoicing
Project & Operational Support
- Utilize Excel to track data, reporting, and operational processes
- Support special projects and administrative initiatives as needed
- Maintain accuracy while managing multiple projects simultaneously
Team Collaboration
- Foster strong communication and collaboration across administrative teams
- Participate in training sessions, knowledge-sharing initiatives, and professional development opportunities
- Contribute to a positive, team-oriented culture while providing support across the department when needed
Qualifications
- Bachelor's degree required
- 7+ years of Executive Assistant or Legal Executive Assistant experience required
- Prior experience supporting senior executives or attorneys within a legal environment
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Microsoft 365
- Experience with document management, expense management, billing, calendar, and travel coordination systems preferred
- Experience with platforms such as iManage, Intapp, Chrome River, or similar legal technology is a plus
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication abilities
- Ability to manage competing priorities with professionalism, discretion, and attention to detail
- Proven ability to work independently in a demanding, fast-paced environment
- Strong client service mindset with a proactive, solution-oriented approach
Perks & Benefits
- Medical, dental, and vision coverage beginning on Day 1
- Hybrid work schedule with remote Fridays
- Discretionary annual bonus
- Complimentary weekly office meals and snacks
- Employee appreciation events and firm-sponsored celebrations
- Collaborative team environment with ongoing professional development opportunities
- Opportunity to support highly accomplished legal professionals within a globally recognized firm
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
